9 Q&A about remote work

In this article, we provide answers to questions related to remote working in the enterprise.

Here you will find information showing how to prepare the whole enterprise, department, and employee for remote working (more about remote work you can read here). How should remote work be organized, what tools and software should be used, and how to work remotely while being an employee of the enterprise?

1. How can I work remotely as an employee for an enterprise?

Working remotely as an employee for an enterprise can be a very rewarding experience if done the right way. Here are some rules to guide remote work processes for better productivity remote employee in the enterprise:

• Learn about the remote working policy in your enterprise
• Create a designated place where you can work without any distractions.
• Set a work schedule and set online meetings with team members to stay connected. For Online Meetings you can use Microsoft Teams or Zoom or another enterprise meeting tool.
• Utilize appropriate tools to organize remote work such as KanBo software, maintain communication, and exchange real-time status of progress remotely with all employees.
• Maintain a healthy lifestyle while working remotely by following a healthy diet, eating hearty meals at fixed times, and engaging in physical activities at least one hour a day.

2. Is working remotely in an enterprise a good idea?

Yes, remote work in the enterprise is an excellent idea for the modern information worker and there are countless reasons that make remote work a success among many organizations. Remote work redefines work and productivity, allowing individuals and remote teams to work on the basis of knowledge and a common goal. It can not only improve your engagement but also cut down on costs and boost the overall performance of an organization. All this and much more make remote work an option worth exploring. However, it is essential that remote work in the enterprise takes place in an environment of trust and transparency using dedicated tools such as KanBo software (more about KanBo and Working Remotely is here).

3. Is working from home the future for enterprise?

Yes, working from home, is the future for the enterprise. Organizations all over the world are embracing remote work and looking to expand their remote employees. According to statistics by BlueFace, by 2025 remote work will be competing with onsite work. With the help of technology, work is no longer about being in a particular location. In today’s work all about knowledge instead and a common goal for the cross-functional team. Remote work is made even easier with dedicated software such as KanBo that can easily integrate it into your enterprise culture (more about KanBo and Corporate Culture you can read here).

4. What kind of work can I do from home as a remote worker?

Thanks to technology, the possibilities for remote work are endless. With a computer, an internet connection and electricity, an intellectual worker can accomplish all kinds of work required by a modern workplace. As business activities and organizational cultures evolve, work also takes an all-new form. Here is a list of areas that employee can easily be remote worker:

• Sales and marketing
• Customer service
• Finance and administration
• Analysis and research
• Shopping
• ICT

KanBo software is dedicated to fostering a remote work culture in an enterprise that unlocks new capabilities to handle all types of work. Here is a list of KanBo templates that allow you to achieve various tasks through remote work in the enterprise:

• IT Help Desk – Ticketing
• Easy ToDo list
• Work Request
• Editorial calendar for marketing
• Growth Experiments
• Sales Pipeline
• Ideas Bank

Learn more about other templates and functionalities that make remote work easier in KanBo.

5. Can you work remotely in another country?

Yes, employees can work remotely in another country. Remote working in this way is possible and encouraged for remote workers. Remote work eliminates the need for physical presence and eliminates geographical boundaries that come in the way of sharing knowledge. The beauty of remote working lies in the ability to create remote teams from a large pool of people with diverse talents and skills from different countries.

Examples of such teams consist of thematic forums or open thematic groups. This is where knowledge and the context of the discussions count. If the same mechanism is translated to an enterprise with the help of appropriate tools dedicated to remote working – work can be done from any place in the world. KanBo is software for the implementation of remote work that can help you work from anywhere in the world (Why KanBo can be tool for global enterprises you can find here).

6. As an enterprise employee can I work remotely from home?

Yes, depending on the enterprise working policy, working from home remotely is a possibility. When remote work is possible in your enterprise, you can choose where to work from, and many employees choose to work from the comfort of their homes.

As a full-time employee working in an enterprise, your company’s policies determine whether remote work from home is a possibility for you or not. If your company allows remote work from home, there may be some rules you have to follow. Here are some things to keep in mind:

• Assign availability hours for teamwork
• Follow proper security procedures to protect company data
• Utilize the received tools for remote working

Many enterprises use KanBo software as their tool of choice for remote work (more about enterprise class security is here). KanBo’s intuitive user interface and real-time features allow remote employees to easily handle work from home while connecting with others in the remote team.

7. Is it safe to work remotely for enterprise?

Yes, remote working is a safe practice used by many enterprises. However, it depends on the company culture and the nature of work. In a situation where the results are the knowledge and measure of the work performed, it is a very safe model of work.

As far as safety is concerned, we refer here to the model of cooperation, information exchange, communication and transmission of the results of the work done. Trust is key here and safety is a derivative of trust. KanBo software makes remote work safe by increasing the visibility of work to drive trust. When the whole work is visible to each of the parties of the enterprise there can be real-time communication based on the context of the realized order.

8. How to work remotely with enterprise confidential data?

It is possible to work remotely with confidential data if the right digital tools & solutions are used to safeguard the critical information. Such solutions protect data against use outside the company environment. To ensure protection, it is important that such data is not saved on portable devices or storage media.

One of the software enabling remote work with confidential data is KanBo. It is a solution installed on the enterprise IT infrastructure in the Cloud or OnPrem model. These models are closely managed by internal IT and Security Departments which decides how to enable remote work. It never stores data on the devices because all data is stored and encrypted on enterprise infrastructure. It can be a variant based on VPN for the OnPrem model. In the case of solutions based on Cloud, the mechanisms included in the service ensure secure work with confidential data. More information about KanBo software and handling security issues can be found here.

9. What are the essential tools remote workers can use to connect and collaborate in the enterprise?

There are many tools dedicated to enterprises and remote employees. In order for work in a distributed remote team to take place smoothly, these tools must be dedicated to this kind of work.

If remote work is performed by employees of one organization, it is important that these tools are provided and managed by the IT department (more technical details about KanBo is here). KanBo software offers a full set of tools for enterprises that are ideal for remote work. Apart from being managed by the internal IT department, it includes dedicated solutions:

• Project management for remote employees and onsite workers
• Work organisation and task management for remote workers
• Asynchronous communication based on the task context
• Collaboration based on teams working with a clearly defined purpose
• Sharing and managing the knowledge necessary for remote workers to perform their tasks
• Working with documents that are stored securely on the server and that are automatically versioned