KanBo’s ultimate aim is to help organizations reach their goals. By implementing KanBo to the organization, you can introduce a system that enables operational management, strategy implementation, the definition of objectives, and operational activities. KanBo provides effective implementation at multiple levels of the organization including:
- Personal Productivity
- Team or Department Productivity
- Enterprise Productivity
Whether you have a hierarchal structure or a flat one, KanBo makes all your initiatives visible in one place.
1. Personal Productivity
A team is made of many small parts and the personal productivity of each individual in the team affects the overall productivity of the team and the organization at large. Personal productivity is also a component of the multifactor productivity measure. While there are countless ways to improve personal productivity, KanBo makes it much easier with its intuitive and comprehensive interface.
Here are some general rules paired with KanBo’s effective solutions to boost personal productivity:
- Take regular breaks. Give you mind a break after regular intervals to prepare it for laser-sharp focus for every task you do.
- Eat the frog. In the iconic words of Mark Twain: “Eat a live frog first thing in the morning and nothing worse will happen to you the rest of the day.”
- Learn to single-task. No matter what you may believe, the human brain is not adept at multi-tasking. Focus on one task at a time to avoid the pressure of multitasking – endorse monotasking.
- Use To-Do Lists for Planning. It is ideal to know what’s in store before you jump into a workday. To-do lists help you plan ahead. In KanBo, you can enjoy this feature in your MyBoard area.
- Make the most of your commute. For many people, the work commute is quite long and is often spent unproductively. You can make use of this time to plan for the day ahead. KanBo’s remote and full-time access helps you plan on the go.
- Get organized. According to science, people with messy workspaces tend to be more frustrated than ones who have an organized space. Keep your surroundings organized to clear your head and focus on the tasks at hand.
- Eliminate distractions for Increased Focus. Social media can be a bad distraction for the modern workforce. Eliminate all distractions to improve your focus on work.
- Try a Not-to-do list. A to-do list may tell you what to do but we often end up filling it up to the brim with tasks that do not require our immediate attention. KanBo introduces the Eisenhower template so you can prioritize tasks according to their urgency and importance.
- Get Good Sleep. Getting seven to nine hours of sleep is the only way to refresh your brain and prepare it for the workday ahead.
- Use the Personal Kanban. The personal Kanban is a personalized version of the popular Kanban method. KanBo emphasizes the value of personal productivity as the key elements for a successful organization. The organization is an amalgamation of individual actions that impact the whole. In KanBo, personal productivity is handled in an area known as the MyBoard. The MyBoard area collects all the tasks and initiatives that are associated with a certain user. This allows each individual to plan their workday according to their work style and helps them prioritize tasks and prevent task overload.
2. Team or Department Productivity
A team is more than just a machine. It is the sum of its parts and the parts are people. This makes a team much like an organism that thinks, solves problems, achieves goals, and grows. Teamwork is what keeps it going and productive work is a result of good teamwork. Whether it be a self-organizing team or a single leader team, some rules can help teams achieve smooth operation. These rules can easily become a part of the KanBo’s ecosystem as you work and collaborate.
Some of the principles to improve teamwork include:
A good work environment can act as a catalyst for growth. It also has an impact on the team’s efficiency and productivity. KanBo’s platform allows you to realize tasks and implement improvements to build a healthy and high-functioning work environment.
Without a clearly defined goal, a team will lose its direction. Goals are the basis of a team and its smooth operation. You can set goals in KanBo by filling in the Board general information. This allows each member of the team to ensure that their actions contribute to the achievement of the end-goal.
Teams flourish on transparency and clarity. Any kind of confusion can be cleared by defining clear expectations. With KanBo, you can asynchronously introduce clarifications or explanations to each task as a separate context in the form of comments or mentions. It is context-based work that improves productivity.
- Encourage Open Communication
Open communication is built into KanBo’s DNA. Every employee using the platform can add a comment or remark in a situation they consider appropriate. Much like in the LEAN model where you can stop a defect on the production line, in KanBo you can give feedback at any given time.
- Give Teams Members Autonomy
Individuals in a team also deserve a certain level of autonomy. Depending on your organizational culture, you can implement autonomy in KanBo in different ways. KanBo makes room for autonomy by promoting freedom of expression through comments and mentions in boards.
- Rethink meetings – work asynchronously!
Teams often spend long amounts of time in unnecessary meetings. KanBo makes such unproductive meetings obsolete by increasing work visibility. Working asynchronously in KanBo is faster, more efficient, and highly productive.
3. Enterprise Productivity
Previously, we defined productivity as, “A measure of the effective use of resources.” KanBo is built on the concept of effective resource utilization that results in a higher level of organizational productivity. When it comes to the entire enterprise, what does effective use of resources mean? In our opinion, the effective use of resources is the effective use of employee’s intellectual potential.
The productivity of an organization depends heavily on the productivity and potential of its employees. This includes how the organization is utilizing the intellectual abilities of its employees effectively to get the best results. Here are some useful tips to improve productivity in the context of intellectual work:
Focusing too much on direct labor can have some unexpected consequences. Management of productivity should focus more on overall capabilities instead of the one set of costs.
- View through a Multi-Factor Lens
Use a multi-factor perspective for effective productivity measurement. This is an index that helps you identify contributions from each factor of production.
- Don’t Compromise on Function
A multi-factor index can help managers answer questions about the performance of the organization. However, this index is only useful if the management and workers can understand it. This may require certain compromises when it comes to mathematical accuracy.
- Measuring the Difficult aspects
It can be challenging to measure the unmeasurable and present it in a comprehensible manner for managers and workers to understand.
Don’t use productivity indexes to compare apples to oranges. The results of such comparisons may influence important decisions such as investment choices, factory closings, and decisions about compensation. Managers must be careful about making unfair comparisons that may have a negative effect on the organization.
Productivity measurement can be complex and filled with ambiguities. However, managers should proceed with care instead of being discouraged as the system is highly useful when used the right way.