Information, like any other asset owned by an organization, has a lifecycle and value that tends to change over time. The Information Lifecycle Model (ILM) defines a set of states for all information, from creation through disposal, as its value changes. In KanBo, each board can be assigned a state individually depending on its position in the information lifecycle.
Retain Valuable Information
Sometimes you may want to look up information that has run through its entire lifecycle. KanBo makes that a possibility with the concept of archiving cards and boards.
To turn on archiving, you can disable deletion of information using the General Settings in KanBo. This will allow employees to use archiving for decluttering their Boards from work that has run its course. The benefit of archiving is that the archived cards are still searchable if you need to look something up again either by the general search or within the board archive.
Found in the closed boards section, archived boards can easily be reopened by board owners or the administrators at any time.
Automating your Retention Strategies
At the Board level, there are automations in place that help you to plan and execute your retention strategy based on intelligent rules.
As an example, you can set rules like: If a board has not been visited for a pre-defined period of time then it will automatically be archived.
There are also other parameters or triggers available to cover the individual, automated information lifecycle for your boards.