KanBos Hierarchical Framework: Empowering Pharmaceutical Managers with Data-Driven Agility and Strategic Execution
Introduction
Navigating the Contemporary Economic Landscape
Geopolitical Volatility and Policy Shifts
In a world where geopolitical tensions and rapid policy changes dominate headlines, industries, particularly pharmaceuticals, find themselves navigating a complex landscape. Unpredictable trade policies, fluctuating tariffs, and evolving regulatory environments demand that pharmaceutical managers consistently adjust their strategies. The impacts of COVID-19, the ongoing geopolitical tensions between major powers, and environmental regulations, for instance, have directly influenced drug pricing, supply chain logistics, and market access. Herein lies the need for pharmaceutical companies to be agile, proactive, and informed.
Market Complexities
The global pharmaceutical market is characterized by intense competition, rigorous compliance standards, and the ever-looming threat of patent cliffs. Additionally, there's the challenge of integrating sustainable practices while maintaining profitability. This complexity requires an agile mindset supported by robust data analytics to achieve clarity and drive informed decisions. Managers need frameworks that enable them to swiftly navigate these multidimensional challenges, ensuring their organizations maintain their competitive edge.
The Necessity for an Agile and Data-Driven Framework
In such a volatile economic environment, an agile and data-driven decision-making framework is indispensable:
- Real-time Data Analysis: Access to real-time data is crucial for responding swiftly to changes in market conditions and regulatory demands.
- Predictive Insights: Leveraging historical data to predict future trends can guide strategic planning.
- Flexibility: The ability to pivot quickly in response to new developments can shield companies from risks and capitalize on emerging opportunities.
KanBo: A Robust Digital Infrastructure
KanBo offers a powerful solution for pharmaceutical companies seeking to enhance strategic foresight, operational execution, and resilience in dynamic settings. For managers, it represents a comprehensive toolset to bridge strategic planning and actionable results.
Strategic Foresight
- Visual Organization: The hierarchical structure of workspaces, spaces, and cards within KanBo allows comprehensive project oversight and strategic alignment.
- Forecasting Tools: With features like the Forecast Chart View, managers can anticipate the future trajectory of projects, comparing scenarios and making adjustments preemptively.
Operational Execution
- Collaboration: KanBo's spaces encourage collaboration across various departments and teams, facilitating shared objectives and streamlined workflows.
- Real-time Coordination: Managers can oversee and coordinate complex tasks through tools like Gantt Chart View, ensuring timely project delivery.
Resilience Building
- Dynamic Adaptation: The platform's customization options, such as personalized views and templates, allow pharmaceutical managers to tailor workflows that accommodate new policies or market shifts.
- Integration Capability: KanBo integrates seamlessly with existing systems like SharePoint, reducing friction and enhancing coherence across digital infrastructures.
Key Features and Benefits of KanBo
1. Multi-layered Structure:
- Navigate complex projects with workspaces, spaces, and cards for detailed oversight.
2. Advanced Reporting:
- Utilize activity streams to track and analyze employee contributions and project progress.
3. Document Management:
- Manage and collaborate on documents efficiently, connecting with existing corporate libraries.
4. Customizable Views:
- Personalize your project visualization to match team needs, enhancing both individual and collective output.
5. Security and Permissions:
- Control access with a robust permission system to protect sensitive data.
Conclusion
For pharmaceutical professionals in managerial roles, KanBo presents a strategic ally in navigating the turbulence of contemporary economic systems. It provides the infrastructure to not only predict and plan but also execute and continuously adapt, ensuring success in even the most uncertain times. By embracing KanBo, pharmaceutical managers can harness the power of data-driven decision-making and collaborative agility, thereby positioning their organizations for sustained growth and resilience.
The Epistemic and Structural Foundations of KanBo
The Hierarchical Architecture of KanBo: Driving Knowledge Management and Process Orchestration
KanBo's architectural design offers a robust framework to enhance knowledge management and process orchestration within organizations. Its structured hierarchy, including Workspaces, Spaces, Cards, and Folders, is pivotal in enabling comprehensive organizational alignment and promoting extensive information transparency. Here’s how each of these components contributes to these objectives:
Workspaces: Central Hubs for Projects and Teams
- Group of Spaces: Workspaces serve as central hubs, bringing together Spaces that correspond to specific projects, teams, or topics. This achieves efficient navigation and collaboration, ensuring all related information is accessible in one place.
- Controlled Access: With user-defined controls, Workspaces permit selective involvement, maintaining privacy while fostering participative decision-making.
- Organizational Coherence: By centralizing disparate Spaces under one umbrella, Workspaces foster organizational coherence and alignment with strategic goals.
Spaces: Dynamic Workflow Representation
- Task Visualization: Spaces are dynamic landscapes of Cards, allowing users to visualize and manage workflows effectively. They typically represent project timelines or focused areas requiring collaborative input.
- Enhanced Collaboration: By structuring activities within a dedicated Space, team members can engage at deeper levels, facilitating better communication and task alignment.
Cards: Fundamental Building Blocks
- Task Management: Cards are the essential elements capturing tasks or items needing oversight. Their adaptable structure supports diverse scenarios, from simple to complex projects.
- Comprehensive Detailing: Including features such as notes, files, comments, dates, and checklists, Cards provide all necessary information to complete tasks efficiently while maintaining clarity and focus.
Folders: Intuitive Project Organization
- Categorization and Organization: Folders categorize Spaces within Workspaces, streamlining project management and enhancing organizational intuitiveness.
- Simplified Navigation: By organizing related Spaces, Folders facilitate easy access and retrieval of information, preventing task overlap and mismanagement.
Activity Stream: Real-Time Insights for Decision Making
- Dynamic Updates: The Activity Stream delivers a chronological feed of activities, offering real-time insights and ensuring all team members remain informed and aligned.
- Interactive Links: By providing direct links to relevant Cards and Spaces, it enhances traceability and accountability across all levels of the organization.
Application in Pharmaceuticals: Bridging Strategy and Execution
Pharmaceutical companies face unique challenges with regulatory compliance, rigorous development processes, and the necessity to maintain agility amidst evolving circumstances. KanBo's structure aids in translating strategic objectives into workable solutions:
- Strategic Workflow Execution: Workspaces can be dedicated to different phases of drug development or compliance projects, ensuring every task aligns with overarching strategic objectives.
- Enhanced Agility: As agility is paramount, Cards allow rapid adjustments in response to regulatory changes or market demands without hindering ongoing operations.
- Informed Decision-Making: Real-time updates and documentation within KanBo facilitate informed decision-making, ensuring compliance and operational efficiency.
In a challenging and competitive industry landscape, leveraging KanBo’s hierarchical structure can be transformative—bridging the gap between strategy and execution while ensuring all team activities remain aligned, transparent, and focused on organizational success.
Interoperability and Technological Configurability
KanBo’s Deployment Versatility
KanBo redefines deployment flexibility, giving enterprises the power to choose their environment based on strategic needs rather than technological constraints. Here’s why it’s the MVP of project management platforms:
Cloud-Native, On-Premises, and Hybrid Ecosystems
- Cloud (Azure):
- Efficient Deployment: Spinning up KanBo on Microsoft Azure is a seamless process. Create your web apps and SQL databases with ease, ensuring scalability and security.
- ElasticSearch Resource: Easily create and manage your ElasticSearch resources directly through the Azure portal.
- Optimized Pricing: Architected for cost-efficiency with database sizing suggestions, e.g., "20+ users, Standard 10 DTUs, 250GB".
- On-Premises:
- SharePoint Integration: Drag KanBo into your existing SharePoint 2013/2016/2019 environments without a hitch.
- Secure Configuration: SPSecure your IIS configurations while integrating with SharePoint’s authentication systems. PowerShell scripting brings added security with trusted token issuers.
- Hybrid Environments:
- Office 365 Integration: Combine cloud prowess with local security by integrating Microsoft Teams, Outlook, and Yammer.
Integration with Enterprise Technologies
Microsoft Teams
- Dedicated Teams App: KanBo’s integration is not halfway; it's deeply embedded. From creating Azure Bots to assigning permissions, Teams becomes an extension of KanBo.
- Seamless Experience: Engage with KanBo directly within Teams, improving communication and centralizing project management.
Power Automate
- Automation Powerhouse: Leverage JSON manifests and custom connectors to create automated workflows that align perfectly with your business processes.
- Streamlined Operations: Automate repetitive tasks for managers, in turn freeing time for strategic decision-making.
ElasticSearch
- Enhanced Data Retrieval: KanBo’s connection with ElasticSearch means lightning-fast searches and data retrieval. Your data is no longer a needle in a haystack.
- Simple Troubleshooting: Errors don't stand a chance with detailed guidance in connection verification.
Autodesk BIM 360
- Bidirectional Syncing: Ensure your project boards are always in sync with real-world updates in Autodesk BIM 360.
- Dedicated Accounts for Authenticity: Maintain clear project provenance with service accounts rather than individual accounts, keeping personal and project changes separate.
Powering Real-Time Data Synthesis and Collaboration
- Unified Data View: Integrate diverse data streams from ElasticSearch, BIM 360, and Microsoft platforms to make informed decisions at the speed of thought.
- Cross-Platform Collaboration: Break down barriers between departments. Whether it's through Teams, Outlook, or directly via KanBo, collaboration is frictionless.
Automation and Workflow Enhancements
- Power Automate Advantage: Automate alerts, tasks, and processes that once took hours, all aiding in improved efficiency and reduced errors.
- KanBo API: Gives developers a playground of possibilities, crafting bespoke solutions tailored to their company’s intricate needs.
KanBo isn’t just a tool; it's a revolution for managers who demand versatility, integration, and power from their project management solutions. Get ready to leave inefficiency in the dust.
Resource Management as a Strategic Lever
KanBo Resource Management: A Precision Tool for Excellence
The quest for meticulous resource management isn’t just about dollars and cents—it’s about breaking through the chaos and dictating terms in a volatile economic climate. This is where KanBo makes its decisive mark.
Resource Allocation: The Battle of Time vs. Units
KanBo obliterates the conventional challenges of resource allocation by offering both time-based and unit-based methodologies, effectively turning chaos into clarity:
- Time-Based Allocation:
- Allocate resources like employees with precision, measured in hours or days.
- Choose between basic (total hours) or duration-based (daily intensity) allocation, allowing for dynamic adjustments as tasks evolve.
- Unit-Based Allocation:
- Manage tangible resources, like equipment, measured in distinctive quantities, ensuring total control over material assets.
These allocation strategies permit granular task assignments within projects, transforming both high-level strategy and tactical execution into cost-optimized masterpieces.
Key Features and Benefits
1. Resource Sharing Through Reservations:
- Allocations act as reservations, epitomizing shared resource usage, ensuring equitable distribution and strategic availability.
2. Approval-Based Space Allocations:
- Embrace a system of governance with required approvals, optimizing resource distribution through status-based management: Requested, Approved, Partially Approved, and Declined.
3. Dynamic Adaptation to Demand:
- Create allocations flexibly, ensuring resource availability aligns with organizational needs and strategic goals.
The Titans Behind Resource Control: Key Roles
KanBo’s effectiveness rests on the shoulders of its resource masterminds:
- Resource Administrators:
- Architects of foundational data, orchestrating work schedules, holidays, and laying the groundwork.
- Human Resource Managers:
- Commanders of the human element, adeptly balancing availability and skill distribution.
- Finance Managers:
- Overseers of the fiscal battlefront, synchronizing costs and budgets with strategic objectives.
Together, they delineate authority, uphold governance, and ensure resources dance to the company’s tune, harmonizing efficiency and productivity.
Views and Monitoring: Control at Your Fingertips
KanBo’s platform equips managers with an arsenal of views and monitoring tools, letting them:
- Resource Calendar Overviews:
- Visualize and command resources through calendar-style layouts, making planning as intuitive as it is informative.
- Utilization Metrics:
- Assess resource effectiveness, balancing allocated hours against reality to sidestep any potential missteps.
- "My Resources" Monitoring:
- A hub for managing allocation requests and timelines, ensuring that no resource is left unmanaged or unaccounted for.
Resource Configuration: Personalization Powers
KanBo’s resource configuration capability transcends expectations:
- Internal and External Resources:
- Seamless integration of internal (KanBo users) and external personnel, embedding them into the fabric of your resource tapestry.
- Location and Availability Management:
- Assign precise locations, link holidays, and define work schedules, matching resource readiness with company demands.
- Demystifying Skills and Job Roles:
- Empower resources with skills and roles, crafting a workforce ready to conquer challenges with finely tuned expertise.
Strategic Licensing: The Keystone to Full Throttle
KanBo’s robust licensing model ensures that only those truly committed to excellence wield its full potential:
- Tiered Licenses (Business, Enterprise, Strategic):
- Choose the right fit—each tier unlocking progressively more advanced resource management capabilities.
- Exclusive Strategic License:
- Reserved for those at the forefront of strategy, unlocking the complete potential of resource planning and allocation.
Conclusion: The Future of Resource Management
In a world where complacency is the enemy of progress, KanBo stands resolute as your ally in precision resource management. Embrace it, wield it, and transform your organization into an unassailable fortress where every resource is accounted for, and every decision is data-driven. KanBo is not just another tool—it’s the keystone to strategic dominance in the chaotic modern business landscape.
API-Driven Automation and Computational Intelligence
Unleashing KanBo’s API Capabilities and Automation-Driven Functionalities
API Capabilities: Maximizing Customization and Integration
KanBo’s robust API offers developers a powerful toolkit to enhance strategic alignment, operational efficiency, and resilience in the pharmaceutical landscape without the need to navigate traditional complexities. By providing a streamlined method of integration and customization, KanBo ensures that businesses can tailor their systems to meet their unique requirements without friction.
Key API Features:
- Configurable Authorization:
- Use of X509 certificates for secure and personalized authentication.
- Variable provider types like 'Login,' 'User,' and 'Service' ensure that services act with precise user or role-based permissions.
- Flexible Token Management:
- Diverse roles such as 'service,' 'external-services,' and specialized security roles allow for tailored access control.
- Robust signer options including 'x509-file' and 'x509-store' to suit your security needs.
Integration and Execution:
- Creating and Managing API Objects:
- Seamless generation of service and user tokens with finely-tuned role settings.
- API calls are made simple, requiring just a few lines of code to add new boards, get board permission groups, and find users.
Automation-Driven Functionalities for Strategic Advantage
Leverage automation in KanBo to cut through the noise of traditional management burdens and focus on what truly drives results.
Intelligent Workflow Optimization:
- Automated Task Execution:
- KanBo automatically executes tasks based on predefined triggers and conditions, eliminating wasted time and reducing cognitive load for professionals.
- Predictive Analytics:
- Dive deep into data repositories to forecast trends, adapt strategy, and stay ahead of market shifts. Managers can foresee challenges and opportunities before they arise.
AI-Enhanced Process Refinement
Harness AI to bring new levels of insight and foresight into your strategic planning and execution.
- AI-Driven Analysis:
- Exploit AI algorithms to sift through complex data layers, uncover insights that would otherwise require exhaustive manual analysis.
- Adaptive Systems:
- The integration of AI allows KanBo to learn from past workflows and outcomes, creating dynamic recommendations for process improvements.
Power Automate Integration: Amplifying Productivity
KanBo’s seamless compatibility with Power Automate ensures businesses can extend their automation capabilities without reinventing the wheel.
- Streamlined Workflow Automation:
- Integrate with existing Microsoft systems to automate repetitive, high-volume tasks, enhancing productivity across teams and departments.
- Real-Time Data Flow:
- Ensure data consistency and accuracy across all platforms by automating the data transfer and synchronization process.
Strategy and Advocacy in the Pharmaceutical Landscape
Promotion of organizational goals and strategic alignment within the advocacy community requires mastering emerging trends and maintaining Sanofi as a trusted partner.
Tactical Engagement and Relationship Building:
- Foster collaboration with key stakeholders, including patient/consumer associations, medical societies, and think tanks.
- Maintain proactive presence in relevant external meetings and events, bringing valuable insights back to the organization.
Anticipating Trends and Risks:
- Analyze trends and shifts within the sector to counsel management and guide strategic decision-making.
- Harness KanBo’s powerful analytics to predict regulatory and market changes, aligning company strategy proactively.
Enhancing Resilience in Data-Intensive Environments
Incorporating automated task execution, predictive analytics, and intelligent workflow optimization, KanBo reduces cognitive load and enhances enterprise resilience.
- Resilience Through Adaptation:
- By maximizing automation and predictive capabilities, businesses can swiftly adapt to unforeseen changes, maintaining stability and growth.
- Efficiency through Clarity:
- Managers can focus on driving strategic growth rather than getting bogged down by operational minutia, ensuring a strategic focus on the future.
KanBo’s multifaceted API, automation, and AI-enhanced capabilities present a future-oriented platform poised to transform the way pharmaceutical professionals navigate and thrive amid the challenges of a complex economic environment.
Implementing KanBo software for Data-driven strategy: A step-by-step guide
Cookbook-Style Manual for Managers Using KanBo in the Contemporary Economic Landscape
Understanding KanBo Features and General Principles
KanBo is designed to enhance work management through a hierarchical structure of workspaces, spaces, and cards. It is supports collaboration, agility, and strategic decision-making by leveraging visualization, customization, and integration capabilities.
Key Features Explained
1. KanBo Hierarchy:
- Workspaces organize spaces relevant to a project, team, or topic.
- Spaces contain collections of cards to manage and track tasks.
- Cards are the basic units to represent tasks, containing essential information like notes and files.
2. Visual and Reporting Tools:
- Gantt Chart View: Ideal for complex, long-term task planning with chronological sorting.
- Mind Map View: Helps in organizing thoughts and creating hierarchical card relations.
- Forecast Chart View: Provides predictive insights for future project progress.
3. Collaboration and User Management:
- Activity Streams: Offers real-time tracking of user and project activities.
- Space Visitors: Limited access for users to see and comment on cards.
- Mentions: Tagging users for quick communication within KanBo.
4. Document Management:
- Document Sources: Allows files in external libraries (like SharePoint) to be linked to KanBo cards.
5. Customization and Integration:
- Custom Views and Templates: Tailor spaces and workflows to align with specific needs.
- Integration: Seamlessly integrates with existing systems enhancing coherence.
Analyzing the Business Problem
In volatile economic climates, pharmaceutical companies face complex challenges that require agile and data-driven solutions. The goals include enhancing strategic foresight, streamlining operational execution, and ensuring resilience to geopolitical and market complexities.
Developing a Solution with KanBo
Solution Objective: Address Pharmaceutical Management in a Volatile Economic Landscape
Step 1: Strategic Foresight and Planning
1. Create a Workspace:
- Organize a workspace that encompasses all spaces related to strategic projects.
2. Set Up Key Spaces:
- Designate spaces for critical areas such as supply chain management, regulatory compliance, and strategic planning.
3. Utilize Forecast Chart View:
- Predict market trends and regulatory changes with the Forecast Chart to guide strategic decisions.
Step 2: Operational Execution
1. Implement Gantt Chart View:
- Manage timelines for research and development projects by mapping them out in the Gantt Chart, ensuring task dependencies are clear.
2. Leverage Real-Time Collaboration:
- Enhance collaboration with cross-departmental spaces, facilitating shared objectives and communication.
3. Monitor through Activity Streams:
- Keep track of ongoing tasks and changes to ensure teams adhere to timelines via Activity Streams.
Step 3: Building Resilience
1. Dynamic Adaptation with Custom Views:
- Customize workflows to respond to new policies and market demands, ensuring flexibility in operations.
2. Integration with External Systems:
- Tap into existing resources like SharePoint for consistent document management across projects.
3. Secure Sensitive Data:
- Utilize permission controls to ensure that sensitive data is accessed only by authorized personnel.
Conclusion
By harnessing KanBo's robust infrastructure, managers in pharmaceutical settings can navigate the volatile economic landscape with precision and agility. This cookbook presents a structured approach, marrying strategic foresight with operational execution and resilience, thus positioning organizations for sustained success.
Presentation Instructions
- Presentation: Use visual aids to explain each KanBo function. Incorporate diagrams to illustrate the hierarchy, spaces, cards, and visualization tools.
- Solution Delivery: Present the solution in an interactive workshop format, walking managers through setting up a workspace, customizing views, and managing tasks.
- Engagement: Encourage participants to engage with each step, providing real-time feedback and discussion on practical applications in their work contexts.
This manual, presented as a Cookbook, equips managers with a step-by-step guide for implementing KanBo effectively in the face of economic uncertainty.
Glossary and terms
Glossary Introduction
KanBo is a versatile work management platform designed to help teams and individuals organize their projects and tasks efficiently. This glossary will provide definitions for the key terms associated with KanBo, offering a better understanding of its structure, functionalities, and capabilities. The platform's hierarchical setup, user management features, and advanced visualization tools are designed to optimize productivity and enhance collaboration. Let’s delve into the terminologies commonly encountered in KanBo.
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Glossary of KanBo Terms
- KanBo Hierarchy: The organizational framework of KanBo, which consists of a three-tier structure: workspaces (top level), spaces, and cards (individual tasks).
- Spaces: These are collections of cards where work is primarily conducted. They act as the central hub for project activities, offering various viewing formats like Kanban, List, Table, Calendar, and Mind Map.
- Cards: The fundamental units of work within KanBo, representing individual tasks, assignments, or items.
- MySpace: A personalized area for users, automatically generated, where they can manage and view selected tasks spanning the entire platform via "mirror cards."
- Space Views: Different formats for visualizing cards within a space; includes Kanban, List, Table, Calendar, Mind Map, and advanced views like Time Chart, Forecast Chart, and Workload view.
- KanBo Users: Individuals who interact with the platform, each with specific roles and permissions determining their level of access and capabilities within spaces and workspaces.
- User Activity Stream: A log of actions performed by a user within accessible spaces, providing a history of their involvement and engagement.
- Access Levels: Different tiers of permissions for users, including owner, member, and visitor. Each defines the extent of interaction and visibility a user possesses within a work environment.
- Workspaces: Higher-level containers for spaces, offering an overarching organizational structure for projects and tasks.
- Workspace Types: Variations of workspaces, typically private or standard, which define the accessibility and privacy conditions of the spaces contained within them.
- Space Types: Designations for spaces that control access and privacy, categorized as Standard, Private, or Shared.
- Folders: Organizational tools for grouping workspaces, allowing for straightforward navigation and management.
- Space Templates: Pre-configured space settings used to streamline the creation of new spaces with established parameters.
- Card Grouping: The classification of cards based on specific criteria, such as due dates or task categories, aiding in systematic organization and prioritization.
- Mirror Cards: Duplicates of cards found in other spaces, used within MySpace to centralize tasks for individual focus and management.
- Card Blockers: Restrictions that prevent card progress until resolved, classified globally across all spaces or locally within individual spaces.
- Document Sources: Repositories linking external documents to spaces, enabling collaborative document management across different areas of the platform.
- KanBo Search: A comprehensive search tool allowing users to locate cards, comments, documents, and other resources across the platform.
- Activity Streams: Logs that track the activity of users and spaces, offering insights into engagement and task progression.
- Forecast Chart View: A predictive tool that provides estimations for the completion of work, useful for planning and resource allocation.
- Time Chart View: A metric-based visualization of the efficiency of processes, based on time taken to complete tasks.
- Mind Map View: A visual organizer that depicts the interrelations between cards, facilitating brainstorming and concept mapping.
- Permissions: Rights determining user actions and interactions with various elements of the platform, dependent on assigned roles.
- Customization: Options allowing users to tailor their workspace according to specific needs, including custom fields and templates.
- Integration: The ability of KanBo to synchronize with external document libraries, such as SharePoint, enhancing resource sharing and accessibility.
This glossary aims to provide clarity on KanBo's key functionalities and their impact on work management and productivity. For further understanding, additional insights into each feature's application would be beneficial.
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Additional Resources
Work Coordination Platform
The KanBo Platform boosts efficiency and optimizes work management. Whether you need remote, onsite, or hybrid work capabilities, KanBo offers flexible installation options that give you control over your work environment.
Getting Started with KanBo
Explore KanBo Learn, your go-to destination for tutorials and educational guides, offering expert insights and step-by-step instructions to optimize.
DevOps Help
Explore Kanbo's DevOps guide to discover essential strategies for optimizing collaboration, automating processes, and improving team efficiency.
Work Coordination Platform
The KanBo Platform boosts efficiency and optimizes work management. Whether you need remote, onsite, or hybrid work capabilities, KanBo offers flexible installation options that give you control over your work environment.
Getting Started with KanBo
Explore KanBo Learn, your go-to destination for tutorials and educational guides, offering expert insights and step-by-step instructions to optimize.
DevOps Help
Explore Kanbo's DevOps guide to discover essential strategies for optimizing collaboration, automating processes, and improving team efficiency.