Streamlining the Development of Europe’s Largest Charging Network
EV Infrastructure Coordination
To meet the growing demand for electric vehicle infrastructure, four leading EV charging providers joined forces to deploy 11,000 charging points across 25 European countries. To manage the complexity of this multinational collaboration, the consortium selected KanBo as the unified digital platform—ensuring synchronized planning, execution, and stakeholder alignment.
Company’s Overview
Industry:
Electric Vehicles / Infrastructure Development
Key Focus Areas:
4 companies, 25 countries, 11,000 charging points
Size:
Build a unified, reliable, and scalable public EV charging system
Challenges:
Multi-entity coordination, regulatory compliance, timeline management
Stakeholder Perspective
CSenior Coordinator
The real challenge wasn’t just linking infrastructure—it was aligning multiple companies, teams, and operational models. We needed a unified digital framework that would integrate planning and execution across the board. KanBo became our central hub for collaboration and informed decision-making.
How the Organization Uses KanBo
KanBo operates as the operational and collaborative core of this international rollout—connecting stakeholders, structuring workflows, and delivering real-time clarity across project layers.
I. Centralized Strategic Management
- Strategic Workspaces: Set overarching goals, phases, and national rollouts.
- Milestone Cards: Map out major approvals, technical milestones, and funding stages.
- Governance Templates: Standardize procedures and documentation across all countries.
II. Execution & Workflow Synchronization
- Kanban Boards: Track engineering, site activation, and installation stages.
- Gantt & Time Charts: Monitor timeline dependencies and rollout progress.
- Status Updates: Real-time sync across partners through Card comments and changes.
III. Multinational Collaboration
- Microsoft 365 Integration: Teams and SharePoint enable seamless communication.
- Card Mentions & Comments: Align cross-functional teams quickly during issue resolution.
- Mind Maps: Visualize backend system integration and relationship mapping.
IV. Resource Management & Regional Capacity Planning
- Resource Dashboard: Allocate staff and tools by location, skills, and availability.
- Reusable Templates: Deploy proven rollout workflows across new country teams.
- Support Coordination: Manage installation support and incident tracking through blockers.
V. Legal & Regulatory Compliance
- Documentation Spaces: Structure legal files and compliance checklists by region.
- Role-Based Permissions: Ensure legal and regulatory data is secured and accessible.
- Regulatory Tracking Cards: Monitor permit approvals, environmental reviews, and audits.
VI. Reporting & Decision Support
- Forecast Charts: Identify bottlenecks and assess completion probability by timeline.
- Activity Streams: Maintain full traceability for tasks and decisions.
- Executive Dashboards: Provide real-time insights across all 25 country deployments.
Roadmap for Implementation
Planning and Setup
Pilot Phase
Pilot Evaluation
Full Rollout
Project Highlights
Initial Rollout Duration:
90 days to full operational pilot framework
Key Integrations:
Microsoft Teams, SharePoint
Performance Gains:
40% improvement in early-phase coordination and task execution
Real-World Applications in KanBo
Time-Based Deployment Tracking
Deployment teams in each country used Time Charts to coordinate permit approvals and logistics milestones.
System Integration Across Partners
IT departments mapped compatibility tasks and linked them using Mind Maps and Card dependencies for smooth platform interoperability.
Issue Management and Support Coordination
Support teams structured incident tracking workflows using Card comments, @mentions, and resolution logs—ensuring responsiveness.
Benefits of Using KanBo for EV Network Expansion
Cross-Partner Strategic Alignment
A unified platform for multinational planning and governance
Accelerated Project Execution
Real-time task tracking shortens delivery cycles
Reduced Miscommunication Risks
Comments and Card updates clarify actions across teams
Scalable Framework for Future Rollouts
Reusable Spaces support quick onboarding in new markets
Security and Installation Options
On-Premises & Government Cloud Deployment
Ensures compliance with national security regulations.
Role-Based Access Controls
Restrict sensitive investment data to authorized personnel.
Data Encryption & Audit Logging
Protects against cyber threats and ensures transparency.
KanBo – Work Coordination Platform
KanBo is a work coordination software designed to help self-organizing teams work smarter and faster. You can see KanBo in action by accessing our demonstration environment.