Organizational Restructuring
Finance & Banking Sector
Restructuring is a vital initiative for organizations looking to adapt to shifting markets, improve efficiency, and realign operational strategies. However, challenges like workforce disruption, poor communication, and strategic misalignment can derail progress. KanBo delivers a unified platform for managing these transitions with clarity, control, and coordination across global teams.
Company’s Overview
Industry:
Finance & Banking
Key Focus Areas:
Organizational alignment, cost reduction, workforce optimization, digital transformation
Size:
10,000+ employees in 15 countries
Challenges:
Team misalignment, inefficient processes, lack of transparency during restructuring efforts
Stakeholder Perspective
CChief Operating Officer (COO)
Our company faced significant challenges in aligning our teams, managing workforce transitions, and ensuring clear communication across departments during restructuring. KanBo provided us with a centralized platform to visualize changes, track progress, and facilitate seamless collaboration, reducing uncertainty and increasing efficiency.
How the Organization Uses KanBo
KanBo serves as the central workspace for planning, executing, and monitoring enterprise-wide restructuring initiatives. The platform brings transparency, automation, and role clarity into every phase of the process.
I. Strategic Planning & Vision Alignment
- Dedicated Workspaces: Leadership, HR, and department managers plan restructuring initiatives collaboratively.
- Mind Map View: Visualize strategic priorities and structural shifts.
- Kanban View: Track approvals and task execution in real time.
II. Workforce Management & Change Implementation
- Card Assignments: Transition tasks assigned to individuals with deadlines.
- Resource Reallocation: Monitor personnel movements and upskilling plans.
- Activity Stream: Real-time updates across departments and teams.
III. Operational Streamlining & Efficiency
- Gantt Chart View: Align timelines with task execution.
- Dependencies Tracking: Identify process bottlenecks before they impact results.
- To-Do Lists: Ensure all operational steps are followed.
IV. Financial & Cost Monitoring
- Cost Cards: Track restructuring expenses per department.
- Forecast Charts: Predict the financial impact of restructuring scenarios.
- Budget Visibility: Monitor cost-saving targets and progress.
V. Technology Enablement & Integration
- Enterprise Tool Integration: Works seamlessly with SharePoint, Teams, and Power BI.
- Automation: Reduce manual handoffs using automated workflows.
- Document Management: Store and control access to sensitive HR and legal files.
VI. Communication & Stakeholder Engagement
- Real-Time Notifications: Keep leadership and staff informed of structural updates.
- Card Commenting & Mentions: Encourage feedback and clarification in one place.
- Shared Space View: Full transparency on tasks, owners, and timelines.
Roadmap for Implementation
Planning and Setup
Pilot Phase
Pilot Evaluation
Full Rollout
Project Highlights
Implementation Duration:
12-month organization-wide restructuring rollout.
System Integrations:
Microsoft Teams, SharePoint, Power BI.
Performance Improvements:
30% reduction in operational inefficiencies, 20% improvement in decision-making speed.
Real-World Applications in KanBo
HR Transformation Tracking
Card Relations were used to link employees moving into new roles with their personalized training plans and tasks.
Financial Oversight
Cost monitoring and forecast charts helped the finance team track restructuring ROI and budget adherence.
Global Standardization
Executives deployed Space Templates to ensure consistent restructuring practices across 15 regions.
Benefits of Using KanBo in Restructuring
Centralized Task Management
Avoid confusion with structured spaces and defined responsibilities.
Enhanced Transparency
Leadership and staff maintain clear visibility into restructuring progress.
Active Collaboration
Employees contribute feedback and remain engaged during transitions.
Smarter Decision-Making
Data and KPIs drive outcome-focused restructuring strategies.
Security and Installation Options
On-Premises & Government Cloud Deployment
Ensures compliance with national security regulations.
Role-Based Access Controls
Restrict sensitive investment data to authorized personnel.
Data Encryption & Audit Logging
Protects against cyber threats and ensures transparency.
KanBo – Work Coordination Platform
KanBo is a work coordination software designed to help self-organizing teams work smarter and faster. You can see KanBo in action by accessing our demonstration environment.