Investment Planning Technology
Infrastructure Sector
Technology infrastructure providers face increasing demands due to digital transformation, cloud adoption, and energy-efficient operations. Managing data center development at scale requires structured planning, resource coordination, and performance monitoring. KanBo enables data-driven project execution by offering a centralized, collaborative, and agile platform for managing complex, multi-site infrastructure investments.
Company’s Overview
Industry:
Technology Infrastructure / Data Center Development
Key Focus Areas:
Cloud infrastructure buildout, energy efficiency, performance monitoring, and resource optimization
Size:
Global infrastructure company with 15,000+ employees and over 50 active projects
Challenges:
Schedule delays, inefficient resource utilization, siloed communication, and high operational costs
Stakeholder Perspective
CProject Director of Global Data Center Development
Managing large-scale data center projects in a fast-paced digital economy requires synchronization across engineering, procurement, and operations. KanBo gave us the structure and visibility needed to stay on schedule, optimize resources, and improve energy efficiency in real time.
How the Organization Uses KanBo
KanBo strengthens infrastructure project planning and execution by bringing clarity, coordination, and real-time visibility to every phase of the development lifecycle. Key functional areas include:
I. Budget Allocation & Strategic Planning
- KanBo’s Gantt Chart View: Map project phases and allocate budget across regions and timelines
- Funding Coordination: Monitor infrastructure CAPEX and track investments at each stage
- Portfolio Prioritization: Align construction timelines with strategic growth and cloud adoption goals
II. Procurement & Contracting
- Task Assignment: Assign procurement roles to ensure timely acquisition of power, cooling, and IT systems
- Vendor Management: Track third-party contractor performance and delivery milestones
- Contract Lifecycle Tracking: Automate documentation and renewal workflows for all supplier agreements
III. Energy Efficiency & Performance Monitoring
- System Integration: Connect KanBo with energy monitoring platforms to track power and cooling data
- Sustainability Dashboards: Display live metrics on energy usage, allowing teams to identify efficiencies
- Preventive Measures: Use data insights to mitigate risks of energy waste and system overload
IV. Engineering, Construction, & Site Readiness
- Visual Tracking: Use KanBo Boards to follow design revisions, construction milestones, and site readiness
- Document Control: Engineer teams share blueprints, compliance forms, and test reports centrally
- Issue Management: Flag construction delays and resolve site complications in real time
V. Compliance, Risk, & Change Management
- Regulatory Compliance: Track environmental and safety regulations across regions
- Real-Time Reporting: Use automated dashboards to report technical and operational risks to leadership
- Change Request Handling: Maintain transparency in scope changes and project adjustments
VI. Cross-Functional Collaboration & Communication
- Central Communication Hub: Connect stakeholders from engineering, procurement, operations, and IT
- Task Ownership: Assign responsibilities and align deliverables to eliminate silos
- Performance Feedback: Review outcomes and lessons learned to improve future project cycles
Roadmap for Implementation
Planning and Setup
Pilot Phase
Pilot Evaluation
Full Rollout
Project Highlights
Implementation Duration:
12 months from project initiation to operational readiness
System Integrations:
Energy monitoring solutions, infrastructure tracking platforms, SharePoint, Microsoft 365
Performance Improvements:
20% increase in project efficiency, 15% reduction in energy costs, improved cross-functional collaboration
Real-World Applications in KanBo
Improved Cross-Department Coordination
Teams from engineering, operations, and procurement collaborated within a single transparent workspace to prevent schedule slippage.
Accelerated Infrastructure Delivery
Detailed project planning and milestone tracking shortened the delivery cycle for a new 50MW data center facility.
Enhanced Change Management
Centralized documentation and automated workflows supported agile responses to on-site challenges and design adjustments.
Benefits of Using KanBo in Data Center Investment Planning
Improved Project Planning
Clear timelines, dependencies, and scope definition for on-time execution
Optimized Resource Utilization
Real-time visibility into equipment, workforce, and scheduling
Data-Driven Decision-Making
Dashboards and metrics support executive review and prioritization
Increased Operational Transparency
Teams collaborate through centralized updates and dynamic task boards
Security and Installation Options
On-Premises & Government Cloud Deployment
Ensures compliance with national security regulations.
Role-Based Access Controls
Restrict sensitive investment data to authorized personnel.
Data Encryption & Audit Logging
Protects against cyber threats and ensures transparency.
KanBo – Work Coordination Platform
KanBo is a work coordination software designed to help self-organizing teams work smarter and faster. You can see KanBo in action by accessing our demonstration environment.