Investment Planning Construction companies
Construction Sector
Construction companies execute high-value, multi-site projects that demand precise coordination, transparent material procurement, and strict regulatory compliance. To address these demands, KanBo offers a centralized planning and execution platform that improves visibility, standardizes operations, promotes compliance, and ensures seamless supplier collaboration across construction sites.
Company’s Overview
Industry:
Construction
Key Focus Areas:
Material procurement visibility, supplier collaboration, workflow standardization, compliance and cost control
Size:
Multinational construction company with 150+ active sites
Challenges:
Dispersed project teams, inconsistent purchasing processes, limited visibility into real-time procurement, and compliance enforcement across multiple regions
Stakeholder Perspective
CChief Procurement Officer (CPO) of a Global Construction Company
Our organization purchases billions in materials annually across hundreds of construction sites. We needed purchasing consistency, real-time oversight, and risk mitigation. With KanBo, we gained better control, reduced cycle times, and improved supplier accountability—all while ensuring compliance.
How the Organization Uses KanBo
KanBo streamlined procurement oversight and supplier engagement in the construction sector by centralizing purchasing operations across active job sites. Key functional areas include:
I. Budget Allocation & Strategic Purchasing
- KanBo’s Gantt Chart View: Enabled accurate forecasting of material purchases and aligned budgets with project timelines
- Custom Workspaces: Standardized purchasing workflows tailored to regional or project-specific procurement needs
- Budget Dashboards: Delivered real-time insights into spending against forecasts and targets
II. Procurement Standardization & Supplier Management
- SOP Templates & Process Automation: Enforced consistent workflows for material requests, quote approvals, and record retention
- Supplier Workspaces: Facilitated structured communication and documentation with vendors
- Supplier Performance Dashboards: Tracked KPIs (on-time delivery, responsiveness, compliance adherence) across vendors
III. Collaboration with Internal & External Stakeholders
- Shared KanBo Workspaces: Enabled coordinated purchasing between central procurement and on-site teams
- Supplier Integration: Allowed suppliers to submit quotes, updates, and respond to procurement requests in real time
- Approval Chains: Streamlined multi-level approvals, reducing email chains and delays
IV. Site-Level Procurement & Inventory Oversight
- Material Request Boards: Allowed site managers to raise requests with relevant project context
- Inventory Status Tracking: Provided visibility on stock availability across multiple job sites
- Workflow Alignment: Enabled local customization within centralized compliance frameworks
V. Compliance & Risk Control
- Audit Trails & Change Logs: Ensured traceability of all procurement activities for internal and regulatory audits
- Template-Based Compliance: Embedded organizational and legal requirements into daily workflows
- Role-Based Controls: Restricted sensitive workflows to authorized personnel only
VI. ERP Integration & Data Transparency
- Two-Way ERP Sync: Enabled real-time information exchange with enterprise systems for accurate reporting and budgeting
- Executive Dashboards: Delivered consolidated procurement insights across regions for strategic planning
- Real-Time Activity Streams: Allowed instant tracking of material approvals, issues, and delays
Roadmap for Implementation
Planning and Setup
Pilot Phase
Pilot Evaluation
Full Rollout
Project Highlights
Implementation Duration:
5 months from kickoff to full deployment
System Integrations:
Two major ERP systems; supplier databases and internal compliance platforms
Performance Improvements:
25% faster procurement cycle
Real-World Applications in KanBo
Supplier Evaluation
Vendor-specific boards track delivery timeliness, responsiveness, and pricing accuracy for informed purchasing decisions.
Budget Oversight
Dashboards provide finance teams and site managers insights into spend by category, region, and phase.
Compliance Monitoring
Standardized workflows reduce ad hoc purchases and maintain audit-readiness.
Benefits of Using KanBo in Construction Procurement
Enhanced Visibility
Consolidated dashboards for centralized and decentralized teams
Faster Approvals
Automated workflows significantly reduce decision-making time
Improved Collaboration
Real-time coordination between buyers, suppliers, and site staff
Risk Mitigation
Built-in compliance templates reduce exposure to regulatory violations
Security and Installation Options
On-Premises & Government Cloud Deployment
Ensures compliance with national security regulations.
Role-Based Access Controls
Restrict sensitive investment data to authorized personnel.
Data Encryption & Audit Logging
Protects against cyber threats and ensures transparency.
KanBo – Work Coordination Platform
KanBo is a work coordination software designed to help self-organizing teams work smarter and faster. You can see KanBo in action by accessing our demonstration environment.