Enhancing Organizational Focus through Strategic Realignment
Operational Restructuring
A global industrial manufacturer initiated a corporate transformation by spinning off a major division to improve operational focus and drive long-term strategic alignment. KanBo was chosen to coordinate this high-stakes restructuring initiative, delivering structure, visibility, and control across all business functions.
Company’s Overview
Industry:
Manufacturing / Automotive / Industrial Solutions
Key Focus Areas:
Organizational realignment, operational efficiency, divestiture execution
Size:
Multinational presence with global production and logistics networks
Challenges:
Cross-functional coordination, secure workflow execution, internal and external alignment
Stakeholder Perspective
CChief Technology Officer (CTO)
KanBo enabled us to effectively manage a complex organizational transition. It became the digital backbone for aligning our legal, financial, and operational workflows, giving us real-time visibility and control while ensuring data security throughout the process.
How the Organization Uses KanBo
KanBo empowers transformation teams with a secure and structured collaboration environment that connects strategy to operational execution. Functional usage highlights include:
I. Legal & Compliance Management
- Legal Workspaces: Track new entity registration, regulatory compliance, and contractual updates.
- Card Dependencies: Visualize critical legal steps in the spin-off timeline.
- Document Storage: Maintain audit-ready access to legal files via integrated KanBo Cards.
II. Financial Structuring & Audit Readiness
- Table View: Monitor audit milestones, intercompany pricing, and transition budgeting.
- Linked Documentation: Embed Excel models and SharePoint docs directly into Cards.
- Timeline Forecasts: Anticipate bottlenecks and manage key financial reporting phases.
III. Human Resources & Internal Communications
- HR Spaces: Manage role transitions, onboarding, and workforce reallocation.
- Communication Cards: Coordinate internal updates, FAQs, and press briefings.
- Activity Streams: Track task updates and maintain full visibility across teams.
IV. Operational Execution & Task Coordination
- Departmental Spaces: Break down restructuring goals into clear responsibilities across functions.
- Kanban Views: Track progress for legal, finance, and communications deliverables.
- Resource Management: Optimize staffing and balance workloads with live task metrics.
V. External Contributor Engagement
- Secure Access: Invite auditors, legal counsel, or consultants into designated spaces.
- Permissions Control: Limit access based on role while enabling real-time contribution.
- External Collaboration Logs: Maintain visibility into external input and action.
VI. System Integration & Workflow Automation
- SharePoint Integration: Seamlessly connect document libraries to KanBo cards.
- Microsoft Teams Sync: Enable direct collaboration from within project Spaces.
- Custom Templates: Standardize task structures across repeatable workstreams.
Roadmap for Implementation
Planning and Setup
Pilot Phase
Pilot Evaluation
Full Rollout
Project Highlights
Program Duration:
12 months from planning to execution
System Integration:
SharePoint and Teams for document and communication management
Performance Gains:
35% improvement in coordination, 60% increase in transparency, 20% reduction in delays
Real-World Applications in KanBo
Legal Team Workflow Coordination
Monitored all entity registration, legal review, and risk approval processes through Timeline and Kanban views.
Financial Transition Tracking
Used Table View to manage audit checklists, budget planning, and internal pricing realignment.
Public Communication Planning
The communications team leveraged Card dependencies to coordinate the timing of internal updates and external announcements.
Benefits of Using KanBo for Restructuring
Real-Time Progress Monitoring
Track every workflow from planning to execution
Clear Role Accountability
Assign and monitor ownership of tasks across all functions
Secure Multi-Stakeholder Collaboration
Collaborate with external auditors and advisors with full transparency
Adaptable Framework for Change
Customize and reuse templates to support continuous transformation
Security and Installation Options
On-Premises & Government Cloud Deployment
Ensures compliance with national security regulations.
Role-Based Access Controls
Restrict sensitive investment data to authorized personnel.
Data Encryption & Audit Logging
Protects against cyber threats and ensures transparency.
KanBo – Work Coordination Platform
KanBo is a work coordination software designed to help self-organizing teams work smarter and faster. You can see KanBo in action by accessing our demonstration environment.