Table of Contents
Leading with Integrity: Strategic Oversight and Efficient Leadership in Oncology Medical Consult and Review
Introduction
Introduction to Challenges in Risk and Compliance Roles
Navigating Complex Regulatory Landscapes
Risk and compliance teams often face the daunting task of staying abreast of ever-evolving regulatory requirements. This challenge is compounded by the need to continuously interpret and implement these rules effectively within diverse operational contexts.
- Constant Change: Regulations are introduced and amended continuously, demanding vigilance.
- Diverse Requirements: Different jurisdictions impose varying compliance demands.
Maintaining High Standards of Performance
Ensuring consistency and best practices across a team of expert oncologists, particularly in medical consult and review functions, is critical. This requires strategic leadership and collaboration.
- Leadership & Strategy: Driving team effectiveness and setting clear directions.
- Consistency & Best Practices: Ensuring uniform procedures across teams.
Efficient Resource Management
Aligning resources with therapeutic area (TA) and company priorities presents logistical challenges. Effective resource planning is crucial to achieving TA objectives.
- Dynamic Resourcing: Adapting to priority shifts.
- Fiscal Stewardship: Managing budgets efficiently in cooperation with other departments.
Facilitating Cross-Functional Collaboration
Successful compliance relies on seamless collaboration across various company functions, from Marketing to Legal and Compliance.
- Building Partnerships: Cultivating relationships with internal stakeholders.
- Driving Change: Evolving practices to meet stakeholder needs.
Ensuring a Culture of Compliance
Maintaining adherence to company policies and procedures while fostering an environment that prioritizes innovation requires a balanced approach.
- Policy Adherence: Holding personnel accountable for compliance.
- Fostering Innovation: Encouraging new solutions within compliance frameworks.
Quote on Compliance Importance
"Effective risk management is not just a requirement, but a commitment to uphold the highest standards of integrity in every operation."
In summary, risk and compliance roles demand a combination of strategic oversight, resource optimization, collaborative efforts, and unwavering commitment to regulatory norms. By extracting these insights from a high-performing oncology team’s daily tasks and mapping them to KanBo’s features, organizations can tailor solutions to enhance their risk and compliance functions.
Overview of Daily Tasks
Daily Tasks Overview for Executive Director, Team Leader, Physician Consult Oncology
Leadership and Strategy
- Oversee a team of high-performing expert physicians in oncology, ensuring effective execution of Medical Consult and Review functions, including Medical Information, Medical/Scientific Review of Promotional Materials, and Medical Education/Training.
- Collaborate with other GMI managers to establish the direction and strategy for Oncology GMI, driving team effectiveness through leadership and expert collaboration.
Consistency and Best Practices
- Ensure consistency and implementation of best practices across the Medical Consult and Review Physician group by working closely with MCRP Executive Directors (EDs) and the GMIS management team.
Resource Management
- Regularly assess and adjust Oncology group resourcing and assignments based on Therapeutic Area (TA) and company priorities to achieve TA objectives.
- Oversee human and fiscal resource planning for the Medical Consult and Review Physician team in cooperation with VP, Global Medical Affairs.
Operational Solutions and Project Leadership
- Develop and support operational solutions that drive innovation within the Medical Consult and Review Physician team for Oncology.
- Assign responsibility to lead project teams for solution development or process updates to meet emerging stakeholder needs.
Performance and Accountability
- Hold team members accountable for achieving individual objectives, manage performance, and conduct talent reviews.
- Implement development planning, ongoing coaching, and mentoring to continually enhance team skills and capabilities.
Cross-Functional Collaboration
- Build cross-functional relationships with key stakeholders across departments such as Marketing, Training, Sales, Research and Development, Regulatory, and Compliance to drive change and evolve TA practices.
- Ensure effective collaboration within the Medical Consult and Review Physician team and with cross-functional colleagues to achieve departmental and business objectives.
Medical Consult Review Physician Core Activities
- Maintain scientific expertise in assigned tumor group disease states and understand promotional regulations to provide expert guidance and solutions.
- Engage in core activities as needed for specific products, including promotional material reviews, responding to Medical Information Requests, and delivering medical education.
Compliance and Culture
- Foster a culture of compliance, ensuring all team members adhere to company policies and procedures.
- Address challenges and escalations promptly to achieve timely resolutions and maintain operational integrity.
This structured approach ensures that all daily tasks align with overcoming operational challenges, enhancing both compliance and the effectiveness of the Oncology Medical Consult and Review team.
Mapping Tasks to KanBo Features
Using KanBo for Resource Management Tasks
KanBo's Resource Management feature is designed to efficiently manage and allocate resources within your project workflows to ensure alignment with therapeutic area objectives. Here's how the KanBo Resource Management feature can be set up and utilized effectively:
Feature: KanBo Resource Management
1. Resource Setup
- Step 1: Navigate to the KanBo Resource Management section from your KanBo dashboard.
- Step 2: Click on "Add New Resource" and input details such as name, type (internal employees, contractors, etc.), location, and work schedule.
- Step 3: Set internal costs and external rates, and assign relevant roles and skills.
Benefits:
- Centralizes all resource data in one platform.
- Allows customization based on specific roles and projects.
- Streamlines the process of resource allocation and management.
2. Resource Allocation and Time Tracking
- Step 1: Assign resources to specific tasks by linking them to Cards within a Space, clearly specifying duration and availability.
- Step 2: Enable time tracking for resources to log hours spent on tasks directly within Cards.
Benefits:
- Facilitates precise resource allocation to tasks/projects, preventing over-allocation.
- Provides real-time insights into resource utilization and project costs.
- Enhances accountability and time management.
3. Conflict Management and Visualization
- Step 1: Use KanBo's visual dashboards to monitor resource allocation and identify conflicts.
- Step 2: Resolve conflicts by adjusting allocations or reassigning resources as needed.
Benefits:
- Prevents resource over-allocation, thus avoiding delays in project execution.
- Offers a comprehensive view of resource distributions across projects.
- Supports proactive management and optimization of resources.
4. Integration with External Systems
- Step 1: Connect KanBo with existing HR or resource management systems for automatic updates on resources’ availabilities and schedules.
Benefits:
- Ensures real-time synchronization of data, maintaining up-to-date records.
- Improves efficiency by reducing manual data entry and discrepancies.
5. Advanced Features and Customization
- Step 1: Utilize advanced features such as space templates, card grouping, and document links for enhanced organization.
- Step 2: Customize Spaces and Workspaces to reflect specific projects and their unique resource needs.
Benefits:
- Enhances the efficiency of project planning and execution.
- Provides flexibility in managing diverse project demands.
- Supports strategic decision-making with detailed insights and customizable views.
By utilizing KanBo's Resource Management, you can optimize your task execution, ensure compliance, and enhance the overall effectiveness of your Oncology Medical Consult and Review team, aligning your operations with strategic objectives.
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Glossary and terms
Introduction
KanBo is a powerful and flexible work coordination platform, designed to bridge the gap between strategic planning and everyday operations. As an advanced project management tool, KanBo integrates seamlessly with Microsoft products to offer real-time visualization, task management, and efficient communication. It is particularly known for its hybrid environment, customizable on-premises and cloud integrations, and comprehensive resource management capabilities.
Glossary of KanBo Terms
- Hybrid Environment: A combination of on-premises and cloud-based systems that provide flexibility and compliance for data management.
- Customization: The ability of KanBo to be tailored to the specific needs of an organization, particularly in on-premises settings.
- Integration: The capacity of KanBo to work seamlessly with Microsoft environments, enhancing the user experience across different platforms.
- Data Management: KanBo’s approach to balancing data security and accessibility by allowing sensitive data to be stored on-premises and other data in the cloud.
KanBo Hierarchy Elements
- Workspaces: These are the top-tier organizational units in KanBo, akin to teams or client-specific areas, which contain Folders and Spaces for further categorization.
- Spaces: Within Workspaces, representing specific projects or focus areas, facilitating collaboration with encapsulated Cards.
- Cards: The fundamental units within Spaces, representing tasks or actionable items that contain essential information such as notes, files, and to-do lists.
Steps to Set Up KanBo
1. Create a Workspace: Setting up the primary structure to organize teams or projects, complete with naming and permission settings.
2. Create Spaces: Establishing designated project or focus areas that can follow different structures like workflow-based or informational.
3. Add and Customize Cards: Creating and personalizing task units within Spaces for detailed task management.
4. Invite Users and Conduct a Kickoff Meeting: Encouraging team collaboration by assigning roles and familiarizing them with KanBo features.
5. Set Up MySpace: Personal task organization and management using predefined views and groupings.
6. Collaboration and Communication: Utilizing features like comments, mentions, attachments, and team presence indicators for effective team interaction.
7. Familiarize with Advanced Features: Exploring capabilities like card filtering, resource allocation, workflow optimization, and real-time project tracking.
KanBo Resource Management Concepts
- Resources: Entities such as employees, contractors, machines, or rooms whose availability and time are managed in KanBo.
- Resource Allocation: Assigning resources to tasks or projects with defined timeframes, tracked for utilization and cost management.
- Time Tracking: Logging actual work hours to compare planned versus actual efforts and identify resource over-allocations.
- Conflict Management: Resolving resource allocation conflicts due to availability or other commitments to ensure project progression.
- Data Integration: Connecting with external systems for seamless updates of resource information, like holidays and training schedules.
- Data Visualization: Tools to monitor and optimize resource use, with dashboards and charts detailing allocation and workload.
By understanding these terminologies and concepts, users can effectively utilize KanBo to enhance project management, optimize resources, and achieve strategic objectives within their organizations.