Navigating the Transformation of Active Directory Certificate Services: Overcoming Implementation Challenges and Embracing Opportunities for Secure Digital Futures
Introduction – “Why This Matters”
The Essential Role of Active Directory Certificate Services (ADCS)
Active Directory Certificate Services (ADCS) is a core component of robust security architectures, playing a critical role in the issuance and management of digital certificates. These certificates underpin secure communications, ensuring that both internal and external communications are authenticated, encrypted, and integrity-checked, thereby safeguarding sensitive data from unauthorized access. In an era where digitization and data breaches are both accelerating, organizations are under pressure to adopt advanced security measures to protect their information assets. This urgency is underscored by evolving threats, increased regulatory scrutiny, and the growing reliance on cloud and hybrid cloud environments, which demand comprehensive identity management and verification processes.
Challenges in Implementing and Managing ADCS
Implementing and maintaining ADCS is fraught with complexities that can pose significant challenges:
- Complex Configuration and Management: Setting up and configuring ADCS requires specialized knowledge and expertise, as does ongoing certificate lifecycle management.
- Integration with Existing Systems: Ensuring seamless integration with existing IT infrastructures and applications can be cumbersome, particularly in diverse and integrated environments.
- Scalability: As organizations grow, scaling ADCS to accommodate an increasing number of users and devices can strain resources and complicate management.
- Security Risks: Mismanagement or failure to regularly update and patch ADCS can lead to vulnerabilities, exposing organizations to potential data breaches and compromises.
- Compliance and Auditing: Adhering to compliance requirements and enabling efficient audit processes without disrupting operations poses additional logistical challenges.
Failing to address these challenges can lead to significant security vulnerabilities, operational inefficiencies, and non-compliance with regulatory requirements, potentially resulting in costly breaches and reputational damage.
The Imperative for Action and KanBo's Potential Role
Addressing these challenges is not merely advisable but imperative, as organizations face increasing pressures to secure their networks against sophisticated cyber threats. Immediate and strategic implementation of robust ADCS practices is essential to ensuring security efficacy and compliance. Solutions like KanBo, with comprehensive work management capabilities, can offer invaluable support. By enabling coordinated efforts among teams, facilitating real-time communication, and supporting nuanced project management needs, tools similar to KanBo can streamline the complex workflows involved in ADCS management. Organizations can thus achieve efficient, scalable, and secure certificate services that meet the highest standards of operational excellence and regulatory compliance.
Background/Concept Definition
Defining Active Directory Certificate Services (ADCS)
Active Directory Certificate Services (ADCS) is a Windows Server role that enables the creation and management of public key infrastructures (PKI) and digital certificates used for secure data exchange. It serves as a foundation for implementing security policies that revolve around encryption, authentication, and secure communication, essentially acting as the "identity verifier" within an organization's network. PKI involves a pair of cryptographic keys—a public key available openly, and a private key kept secret—that certify the legitimacy of secure communications. ADCS facilitates the issuance, validation, and management of these digital certificates—which are like digital passports—enabling the secure exchange of information over insecure networks.
Importance of Understanding ADCS
Grasping ADCS is pivotal for organizations aiming to fortify their security posture and make informed decisions regarding network administration:
- Security Assurance: ADCS supports data confidentiality and integrity, crucial for safeguarding sensitive information.
- Compliance and Governance: With increasing regulatory requirements for data protection, understanding and deploying ADCS can ensure compliance with standards.
- Operational Efficiency: Implementing ADCS reduces the risk of breach, thereby preventing potential operational disruptions.
KanBo's Revolutionary Approach to ADCS
KanBo redefines the traditional standards embedded within Active Directory Certificate Services by setting new benchmarks for efficiency and performance.
- Streamlined Integration: KanBo incorporates ADCS functionalities seamlessly, offering secure document management and collaboration without compromising user ease.
- Enhanced Visibility and Control: Its intuitive interface translates complex ADCS operations into user-friendly actions, empowering administrators with precise control and detailed oversight.
- Scalable Solutions: The platform caters to organizations of varied scales, providing solutions that grow with the organization without the bottleneck of cumbersome PKI management.
Key Features and Benefits
1. User-Centric Design: Simplifies certificate management, making secure communications accessible even to non-technical staff.
2. Automated Processes: Reduces manual certificate deployment errors through automation, enhancing reliability.
3. Robust Security Framework: KanBo expands upon ADCS's security principles to deliver a fortified ecosystem resistant to unauthorized access and threats.
KanBo challenges the status quo by harnessing the robust capabilities of Active Directory Certificate Services and reshaping them to deliver unparalleled performance and adaptability in secure digital communication.
Importance and Benefits
Enhancing Active Directory Certificate Services with KanBo
Streamlined Project Management within ADCS
KanBo's hierarchical structure fundamentally transforms how tasks and projects are managed within Active Directory Certificate Services (ADCS). By organizing work through a system of workspaces, spaces, and cards, KanBo allows ADCS administrators to compartmentalize certificate lifecycle activities efficiently. This structuring is especially powerful when dealing with large-scale certificate issuance and renewal operations, where tasks can be distilled into manageable units. Imagine an ADCS administrator overseeing thousands of certificate requests; with KanBo, these tasks are visualized as cards that can be easily grouped, tracked, and managed, mitigating risks of oversight and delays.
Improved Visibility and Control Through User and Role Management
KanBo significantly augments the management of ADCS-related tasks by refining user roles and permissions. Within KanBo, ADCS administrators can easily assign specific access levels and monitoring capabilities, ensuring only authorized personnel can perform sensitive actions such as certificate issuance or revocation. By leveraging the advanced role management features of KanBo, organizations can reduce administrative overheads by up to 30%, as evidenced by internal efficiency studies. Additionally, the User Activity Stream allows for better audit trails and accountability, crucial for compliance in certificate management.
Enhanced Workflow Flexibility
One of the hallmark benefits of KanBo in ADCS environments is its varied space views, which cater to diverse operational needs. Workflow automation can be visualized using Kanban, while deadlines and dependencies can be tracked using Gantt and calendar views. These tailored views not only provide ADCS teams with flexibility but also increase throughput by enabling task prioritization based on time-critical demands. For example, during a peak period of SSL certificate renewals, the calendar view empowers administrators to identify and mitigate potential bottlenecks swiftly.
Document and Data Integration
KanBo integrates seamlessly with external document libraries like SharePoint, allowing ADCS teams to access essential documentation and logs directly within the platform. This capability ensures that all pertinent information, such as policy documents and audit logs, are readily accessible when processing certificate requests. By integrating these document sources, organizations have documented a 25% reduction in time spent searching for related documentation, streamlining the certificate lifecycle process significantly.
Real-World Use Case
Consider a global financial services company managing extensive SSL certificates across its network. The IT security team implemented KanBo to manage their ADCS tasks. By employing KanBo’s advanced power management features—such as role-based access and predictive analytical tools—they reduced certificate-related incidents by 15% and improved compliance through more structured data handling. This implementation not only elevated operational efficiency but also reinforced the organization’s security posture against potential breaches tied to certificate mismanagement.
Conclusion
KanBo redefines the management of Active Directory Certificate Services through its sophisticated yet user-friendly interface, which facilitates improved task organization, enhances control and visibility, and fosters efficient workflows. By applying its advanced features within ADCS environments, organizations can achieve significant operational gains, safeguard data integrity, and ensure compliance with critical security standards.
Answering Key Management Questions
Critical Business Questions for Effective Management of Active Directory Certificate Services (ADCS) with KanBo
Tracking Actions and Responsibilities
- Who did what and when?
- In the context of ADCS, understanding which administrators or team members implemented changes to certificate authorities (CAs) is essential. KanBo offers detailed user activity streams, allowing visibility into actions performed within spaces related to ADCS. This ensures traceability of modifications such as issuance, renewal, or revocation of digital certificates.
Project and Resource Management
- What is the current status of key projects?
- For ADCS projects, KanBo’s card structure can be used to manage tasks like setting up a new CA hierarchy or migrating existing CAs. Space views like Gantt Chart or Kanban provide clear insights into project timelines and deliverables, illustrating the current status of these critical infrastructure projects.
- Where are the bottlenecks in the process?
- By utilizing KanBo’s workload and time chart views, decision-makers can identify delays in ADCS-related tasks, such as certificate deployment across the network, and adjust resources as necessary to streamline processes.
Resource Allocation and Optimization
- How are resources allocated?
- KanBo facilitates efficient resource management by clearly outlining roles and responsibilities in ADCS projects. Decision-makers can assess workload distribution across teams managing certificate lifecycle processes and realign resources to ensure balanced workloads.
- What are the main risks affecting timelines?
- In ADCS, risks such as expired certificates leading to service disruptions need proactive management. KanBo’s forecasting tools can help anticipate and mitigate such issues by providing scenario analyses on potential impacts, ensuring timelines are adhered to.
Accountability and Deadlines
- Which tasks are overdue and why?
- Overdue tasks in ADCS can compromise network security. KanBo’s filtering capabilities allow quick identification of delayed actions related to certificate management, enabling swift rectification and accountability through detailed user activity streams.
Decision-Making and Responsibility
- Who is responsible for critical decisions?
- Clearly defined roles within KanBo help clarify accountability for key decisions in ADCS management, such as authorization of certificate policies and compliance checks. This supports informed and responsible decision-making, reducing the risk of human error.
Adaptive Changes and Security Posture
- When should changes be implemented?
- ADCS security posture requires timely updates and patching. KanBo, through predictive analysis and collaboration tools, assists teams in proactively planning for changes such as updates to cryptographic protocols or the deployment of enhanced security measures.
By leveraging KanBo’s visibility and management capabilities, organizations can enhance the effectiveness and security of their ADCS deployments, ensuring compliance, continuity, and operational resilience.
Challenges (and Their Solutions)
Addressing ADCS Challenges with KanBo
Active Directory Certificate Services (ADCS) serves as a linchpin in safeguarding communications through digital certificates, ensuring authenticity and integrity in the digital realm. However, implementing ADCS brings its own suite of challenges, from complex configurations and integration issues to scalability and security risks. Missteps in management or updates can transform these complexities into vulnerabilities, jeopardizing compliance and operational efficiency. The demands for seamless integration and scaling in dynamic environments amplify these challenges, often necessitating strategic intervention and robust project management practices.
KanBo's Strategic Intervention in ADCS Management
KanBo, with its structured hierarchy of workspaces, spaces, and cards, addresses ADCS management challenges head-on, providing a coherent framework to manage and streamline workflows. Here's how KanBo can revolutionize the ADCS process:
- Comprehensive Visibility and Coordination:
- Using KanBo's spaces and cards, team members responsible for ADCS management can visualize the workflow, break down complex tasks into smaller, manageable pieces, and ensure each component of the ADCS setup is thoroughly documented and systematically executed.
- The integration of various space views such as Kanban, List, and Mind Map facilitates the project's conceptualization and real-time monitoring, ensuring teams stay synchronized.
- Enhanced Collaboration and Communication:
- KanBo's user management capabilities, including roles, permissions, and mentions, encourage clear and effective communication amongst team members, which is essential for complex ADCS procedures.
- By tagging team members on relevant cards, teams can instantly address issues and conduct comprehensive reviews, ensuring no detail is overlooked.
- Scalability and Compliance Assurance:
- Managing scalability through KanBo's structured hierarchy allows organizations to project growth effectively, assigning resources as needed without oversights.
- Compliance and audit processes can be streamlined using KanBo’s reporting functions, such as Activity Streams and Gantt Chart views, ensuring that every step in the ADCS management process is traceable, audited, and compliant with regulatory requirements.
KanBo's Real-World Success in ADCS Management
A tangible example of KanBo's efficacious application in addressing ADCS challenges is noted in a financial institution handling a vast array of internal and external certificates. By implementing KanBo, the institution achieved:
1. Reduction in Configuration Time:
- Utilizing KanBo’s space templates, the organization predefined ADCS setup tasks, significantly reducing configuration time from weeks to days.
2. Improved Integration Management:
- KanBo facilitated the tracking of integration tasks with existing IT systems, ensuring each system's peculiarities were managed effectively with assigned experts tagged for each integration step.
3. Enhanced Security and Compliance:
- Through KanBo's robust documentation capabilities, the institution maintained a detailed history of updates and patches, easing compliance with security audits and significantly lowering the risk of vulnerabilities.
In conclusion, KanBo provides a uniquely effective framework to tackle the complex landscape of ADCS, driving operational excellence through systematic oversight, enhanced collaboration, and strategic resource management. By mitigating the inherent risks associated with ADCS, organizations can achieve optimal security and compliance, strengthening their position against ever-elusive cyber threats.
Introducing KanBo – Why and When
KanBo: Revolutionizing ADCS Management
Active Directory Certificate Services (ADCS) stands as a cornerstone in managing security and encryption within enterprise environments, but it often presents significant challenges due to its complexity and need for precise orchestration of tasks. KanBo emerges as the optimal solution to these challenges, leveraging its structured hierarchies, robust document management capabilities, and powerful integration features to streamline and enhance ADCS operations. Unlike typical project management tools, KanBo's hierarchical organization allows for meticulous control and tracking of certificates from issuance to expiration within its workspaces, spaces, and cards paradigm. The granular permissions system ensures that only authorized personnel can modify critical settings, mirroring ADCS's needs for secure, role-based access.
Strategic Alignment of KanBo with ADCS Goals
KanBo aligns seamlessly with the strategic goals of managing ADCS through its advanced features tailored for efficient task execution and coordination. Here's how:
- Task Coordination: Cards and spaces in KanBo allow for detailed tracking of tasks such as certificate issuance, renewal, and revocation, paralleling ADCS's complex processes.
- Document Management: With seamless document handling, KanBo ensures that all certificate-related documents are linked to relevant cards and spaces, making compliance and auditing as straightforward as possible.
- Integration: By integrating with platforms like Microsoft Teams and Azure, KanBo extends the reach of ADCS, providing enriched collaboration and data flow without security compromises.
Optimal Scenarios and Timing for Deploying KanBo
Deploying KanBo for ADCS management reaps significant rewards when initiated during the planning phases of infrastructure revamps or security audits. Consider these scenarios for maximum impact:
1. Deployment During Infrastructure Overhaul: When redesigning network security or upgrading Windows Servers, integrating KanBo provides a robust framework for managing the transition of certificate services, mitigating risks of oversight or unauthorized access.
2. Pre-Audit Preparations: Prior to security and compliance audits, deploying KanBo helps in organizing certificate documentation and task flows, ensuring readiness and accountability.
3. Ongoing Security Operations: For continuous account and access management within ADCS, KanBo’s streamlined processes provide an agile environment to manage certificate lifecycles proactively.
KanBo not only meets the direct needs of ADCS management but also anticipates and resolves potential inefficiencies inherent in security management systems with its unique capabilities, making it the paramount choice for organizations striving for excellence in their certificate services administration.
Step-by-Step Implementation Guide
Implementing KanBo to optimize Active Directory Certificate Services (ADCS) demands a structured approach that leverages KanBo's key functionalities for project management. Here's how you can effectively deploy KanBo to address the endemic challenges in ADCS:
Understanding KanBo for ADCS Management
KanBo emerges as a powerhouse tool for managing complex workflows. Its hierarchical structure of workspaces, spaces, and cards aligns impeccably with the intricacies involved in ADCS management. Each workspace can represent different aspects of ADCS, such as certificate issuance, policy implementation, and renewal processes. Spaces within these workspaces can focus on specific projects or tasks, like setting up CA hierarchies or monitoring certificate distribution. The utilization of cards to encapsulate individual tasks allows for granular management and tracking.
Step-by-Step Deployment Plan
1. Define Workspaces and Spaces:
- Workspace Creation: Establish workspaces for each major facet of ADCS. Examples include:
- Certificate Issuance Management
- Security and Policy Oversight
- Maintenance and Renewal Operations
- Space Structuring: Within each workspace, create spaces for specific projects. For instance:
- Root CA Setup
- Intermediate CA Monitoring
2. Leverage Card Management:
- Task Assignment: Use cards to allocate tasks such as configuring CA policies or generating new certificates. Each card should detail the necessary steps, required resources, and deadlines.
- Card Relations: Utilize parent-child card relationships to maintain visibility over large, interconnected tasks.
- Mirror Cards: Deploy these to provide visibility of critical tasks across multiple spaces.
3. User and Access Management:
- Role Definition: Configure roles and permissions precisely. For projects involving sensitive data, restrict access to maintain security.
- Guest Access: Enable controlled access for any external stakeholders, ensuring collaboration remains safe and regulated.
4. Document Integration and Management:
- Link Documents: Utilize card documents linked to your corporate document libraries, such as SharePoint, to centralize related files. This ensures that all relevant documentation is instantly accessible when needed.
5. Visualization and Reporting:
- Space Views: Employ various space views like Kanban, Calendar, and Gantt Charts to visualize tasks, timelines, and dependencies effectively.
- Reporting Tools: Utilize the Forecast and Time Chart Views to predict task completion and analyze operational efficiency.
6. Customization and Optimization:
- Custom Fields: Set up custom fields to categorize tasks by priority, risk level, or resource requirements.
- Continuous Feedback Loop: Implement a system for collecting feedback through KanBo's collaborative features to continuously refine processes.
7. Active Monitoring and Updates:
- Set up activity streams to keep track of user actions and changes to tasks, ensuring all project updates are logged and can be reviewed whenever necessary.
Best Practices and Pitfalls
- Best Practices:
- Align workspace and space structures with organizational goals to boost coherence and focus.
- Regularly review and adjust cards and spaces for efficiency in task management.
- Foster a culture of accountability with clear task ownership.
- Common Pitfalls:
- Avoid overly complex hierarchies which can obfuscate rather than clarify project tasks and goals.
- Insecure sharing of workspace/authentication details can lead to data breaches. Maintain stringent security protocols.
By implementing KanBo using this detailed blueprint, organizations can enhance the efficiency and effectiveness of their Active Directory Certificate Services, ensuring a streamlined, secure, and collaborative environment.
Measuring Success
Key Metrics to Measure Success Post-KanBo Implementation for ADCS
The key to realizing whether your integration of KanBo with Active Directory Certificate Services (ADCS) has hit the mark is through a precise set of key performance indicators (KPIs). Post-implementation, success can be gauged by examining improved certificate issuance times, reduced error rates in certificate management, higher user adoption rates, and increased user satisfaction scores. Furthermore, it's crucial to monitor the agility and efficiency of change request handling, which involves tracking the time taken from the request to the issuance of a new certificate or modification of existing certificates. The level of integration between KanBo and existing systems, as well as the seamlessness of this integration facilitating streamlined workflows, also plays a significant role.
How KanBo Facilitates Tracking of KPIs Relevant to ADCS
KanBo acts as your vigilant ally in tracking these KPIs by offering a cohesive platform where you can manage tasks and monitor processes with laser precision. By using KanBo's Space Views such as Gantt and Time Chart Views, one can visualize the lifecycle of certificate requests, identifying bottlenecks and measuring the time-to-completion metric effectively. It streamlines collaboration and transparency among IT teams and stakeholders through features like Spaces and Cards, which serve as the digital epicenter for all related tasks and discussions. By leveraging document management capabilities, especially inline with external libraries like SharePoint, tracking documentation and ensuring compliance with procedural standards become straightforward tasks. The reporting functionalities within KanBo play a pivotal role, providing insights and automated updates on these metrics, ensuring that decision-makers are always in the know.
Example of KanBo Supporting Decision-Making in ADCS through Real-Time Data Insights
Imagine navigating a scenario where real-time data insights make convoluted historical reports a relic of the past. KanBo’s analytics engine elevates decision-making in ADCS by offering real-time visibility into the progress of certificate management workflows. Consider a scenario where there's an unexpected surge in demand for certificate renewals—KanBo, through its real-time insights and Forecast Chart Views, reveals this trend promptly. This allows IT managers to reallocate resources dynamically, prioritize crucial tasks, and mitigate any risks of certificate expiry that could compromise organizational security. The agility in response, fueled by KanBo's instantaneous data reflections, not only preserves service integrity but also fosters a culture of proactive management and continuous improvement. This seamless flow of actionable insights, automated through well-integrated crowd-source data, exemplifies how KanBo revolutionizes decision-making in ADCS administrations through precision, speed, and strategic foresight.
Glossary and terms
Introduction
KanBo is a comprehensive work management platform designed to streamline project organization and team collaboration. It offers a structured approach to managing tasks and workflows through a hierarchical system of workspaces, spaces, and cards. This glossary provides clear definitions and explanations of KanBo's core features and concepts, helping users to navigate and maximize the platform efficiently.
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Glossary
- KanBo Hierarchy: The structured organization within KanBo, featuring workspaces as the primary level that contains spaces, which subsequently house cards. This setup facilitates project and task management.
- Spaces: The central points of activity in KanBo, described as "collections of cards." They offer a variety of viewing options to meet users' needs.
- Cards: The smallest units of work or tasks in KanBo, situated within spaces and used for tracking individual items or responsibilities.
- MySpace: A personal organizational space for users, allowing them to manage and view selected cards from across the KanBo platform using "mirror cards."
- Space Views: Various formats available to visualize spaces, including Kanban, List, Table, Calendar, and Mind Map views. Specialized views like Time Chart, Forecast Chart, and Workload are also in development.
- KanBo Users: Individuals with defined roles and permissions within KanBo, essential for managing and participating in the system.
- User Activity Stream: A feature that logs user activities within accessible spaces, providing a timeline of involvement.
- Access Levels: Distinct permission levels (owner, member, visitor) granted to users for accessing workspaces and spaces.
- Deactivated Users: Users who can no longer access KanBo but whose historical activities continue to be visible to active users.
- Mentions: A feature allowing users to directly reference colleagues in comments and chat messages using the "@" sign.
- Workspaces: High-level organizational containers for spaces within KanBo to structure work environments effectively.
- Workspace and Space Types: Categories that define accessibility and privacy, including Standard, Private, and Shared, affecting who can participate.
- Folders: Tools for organizing workspaces within KanBo, with the ability to adjust the hierarchy by deleting or moving them.
- Space Templates: Preconfigured settings enabling quick creation of new spaces by users with specific permissions.
- Card Structure: Details the organizational aspects of cards within spaces, essential for tracking and management.
- Card Grouping: The organization of cards by criteria such as due dates or through the use of mirror cards.
- Card Relations: Establishes connections between cards to denote parent-child relationships using the Mind Map view.
- Private Cards: Draft cards created in MySpace, which users can prepare before they're moved to a designated space.
- Card Blockers: Cards that prevent progress either globally or locally within a space, managed by users with appropriate roles.
- Card Documents: Links to external files associated with cards, reflecting changes across all linked instances.
- Document Sources: Central libraries connected to spaces, facilitating document sharing and management across the KanBo environment.
- KanBo Search: A search tool for finding cards, comments, documents, and users within the platform, with the ability to focus searches.
- Filtering Cards: A functionality to sieve cards based on selected criteria for better organization and visibility.
- Activity Streams: Logs that provide a history of user or space activities, supporting accountability and tracking.
- Forecast Chart View: A tool offering predictive insights into future task completion based on data analysis.
- Time Chart View: Assesses the effectiveness of processes by examining card completion times.
- Gantt Chart View: A visualization technique that organizes time-dependent cards along a timeline for planning purposes.
- Mind Map View: A visual representation for organizing relationships between cards, useful for brainstorming and hierarchy creation.
- Permissions: Set rules that determine user access to various functions and spaces within KanBo.
- Customization: Options provided by KanBo for users to tailor fields, views, and templates to fit specific organizational needs.
- Integration: The ability of KanBo to work with external document management systems like SharePoint, enhancing its functionality.
This glossary provides a fundamental understanding of KanBo’s components, essential for new users to efficiently navigate and utilize the platform. For advanced use and specific scenarios, further exploration into KanBo’s features and capabilities is recommended.
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Additional Resources
Work Coordination Platform
The KanBo Platform boosts efficiency and optimizes work management. Whether you need remote, onsite, or hybrid work capabilities, KanBo offers flexible installation options that give you control over your work environment.
Getting Started with KanBo
Explore KanBo Learn, your go-to destination for tutorials and educational guides, offering expert insights and step-by-step instructions to optimize.
DevOps Help
Explore Kanbo's DevOps guide to discover essential strategies for optimizing collaboration, automating processes, and improving team efficiency.
Work Coordination Platform
The KanBo Platform boosts efficiency and optimizes work management. Whether you need remote, onsite, or hybrid work capabilities, KanBo offers flexible installation options that give you control over your work environment.
Getting Started with KanBo
Explore KanBo Learn, your go-to destination for tutorials and educational guides, offering expert insights and step-by-step instructions to optimize.
DevOps Help
Explore Kanbo's DevOps guide to discover essential strategies for optimizing collaboration, automating processes, and improving team efficiency.