Digital Transformation in Aviation Engineering: Bridging Innovation with Operational Excellence

Introduction

Navigating Transformation in Aviation: Balancing Innovation and Operational Efficiency

The aviation industry is a complex, high-stakes environment where operational efficiency is paramount. Organizations within this sector face the daunting task of undergoing transformation while ensuring that their mission-critical operations remain unaffected. Below we explore the challenges faced by engineers and highlight why a structured digital framework is essential for optimizing business functions.

Challenges Faced by Engineers in Aviation Transformation

Engineers play a critical role in aviation organizations, tasked with ensuring that innovations do not compromise safety or efficiency. The challenges they face include:

- Legacy Systems Integration: Seamlessly integrating new technologies with outdated legacy systems is fraught with technical hurdles and risk factors that can disrupt operations if not handled astutely.

- Compliance and Safety Assurance: Aviation engineers are bound by stringent regulatory standards. Transformations must adhere to these norms, requiring meticulous attention to detail and robust compliance frameworks.

- Resource Allocation: Facing limited budgets and resource availability, aviation engineers must prioritize projects that deliver the most strategic value while avoiding operational bottlenecks.

- Change Management: Engineers must also drive cultural change within the organization, ensuring that all stakeholders are aligned with new digital strategies and are equipped to utilize them effectively.

Importance of a Structured Digital Framework

To optimize business functions and facilitate seamless transformation, a structured digital framework is indispensable. Here’s why:

- Data-Driven Decision Making: Digital platforms provide aviation engineers with real-time data and analytics, crucial for making informed strategic decisions. Access to reliable data reduces uncertainty and enhances operational predictability.

- Process Automation: Automating routine engineering processes can lead to significant efficiency gains. By reducing manual intervention, organizations can reallocate engineering talent to focus on higher-value activities that advance strategic objectives.

- Enhanced Collaboration: A digital framework fosters inter-departmental communication and collaboration. Engineers, pilots, and operational staff can synchronize efforts, leading to a more cohesive organizational workflow.

- Scalable Solutions: Adopting scalable digital solutions allows aviation organizations to adapt quickly to market needs and technological advancements, maintaining competitiveness without compromising on operational integrity.

Strategic Decision-Making: A Necessity

Strategic decision-making is at the heart of successful aviation transformation. This involves:

- Risk Assessment and Mitigation: Identifying potential risks early and implementing proactive measures to prevent operational disruptions.

- Investment in Training: Equipping engineers and technicians with the skills needed to manage and maintain new systems and technologies.

- Continuous Improvement: Establishing a feedback loop to consistently assess the impact of transformation initiatives and adjust strategies to drive continuous improvement.

Conclusion

Successfully navigating transformation in aviation requires a deliberate balance between embracing innovation and preserving operational efficiency. Engineers face unique challenges that demand a strategic, well-structured approach. By leveraging a robust digital framework, aviation organizations can optimize operations, enhance safety, and position themselves for sustained success in a rapidly evolving landscape.

As industry expert John Doe asserts, "In aviation, transformation isn’t just a choice—it’s a strategic imperative. A digital framework isn’t an option; it’s the foundation of modern operational excellence."

KanBo as a Strategic Enabler

KanBo's Role in Digital Transformation

KanBo emerges as a pivotal player in digital transformation, streamlining operations and fostering a culture of transparency and collaboration across teams. By employing a hierarchical structure of workspaces, spaces, and cards, KanBo allows organizations to organize their operations efficiently and effectively, catalyzing a seamless transition into the digital age.

Enhancing Collaboration for Engineers

Engineers often work on complex, multi-faceted projects that require extensive collaboration and communication. KanBo supports engineers by:

- Centralized Workspaces: Engineers can create dedicated spaces for projects, containing all relevant tasks and documentation, ensuring easy access for team members.

- Real-Time Updates: The platform's ability to provide real-time updates and user activity streams ensures that engineers remain informed about project progress and any changes, reducing miscommunication.

- Mirror Cards: Allows engineers to manage tasks from various spaces in their personal MySpace, enhancing individual productivity without losing track of the larger project goals.

"KanBo ensures that every team member, regardless of their role, remains in the loop, fostering a culture of inclusivity and shared responsibility."

Maintaining Transparency Across Teams

Transparency is critical for successful digital transformation and KanBo achieves this by:

- Access Levels and Mentions: By setting defined roles and permissions, and enabling mentions using the "@" feature, KanBo ensures controlled transparency, allowing users to highlight critical information while safeguarding sensitive data.

- Activity Streams: Keeps a recorded history of all actions within the platform, offering a clear view of project evolution and demonstrating accountability.

- Detailed Reporting and Visualization: The Gantt Chart and Mind Map views are instrumental for engineers, presenting complex data in a digestible format, ensuring transparency in timelines and task dependencies.

"Transparency isn't just about visibility; it's about clarity and understanding, which KanBo delivers in spades, allowing teams to align and push forward confidently."

Strategic Value: Business-Driven Insights

1. Scalable Collaboration: KanBo's space templates and customizable fields provide a scalable solution for engineering teams of any size, reducing overhead and training time.

2. Seamless Integration: Leveraging integration with corporate libraries like SharePoint, KanBo maintains the use of established document handling systems while enhancing productivity.

3. Performance Metrics: With Forecast Chart and Time Chart Views, engineering teams can forecast project completion and efficiency accurately, leading to better resource allocation and cost management.

4. User Empowerment: The intuitive design of KanBo empowers engineers, encouraging innovation and ownership of tasks without getting bogged down in administrative complexities.

"KanBo isn't just a tool—it's a transformative force, re-engineering the way teams collaborate and derive value from their projects. When businesses harness this power, the pathway to digital transformation becomes not only clear but compelling."

KanBo revolutionizes the traditional approach to project management by emphasizing holistic collaboration, data-driven decision-making, and unwavering transparency, proving indispensable for organizations eyeing a thorough digital transformation.

Alignment of Strategic and Tactical Operations

KanBo and Strategic Alignment in Engineering Operations

KanBo is much more than a mere work management platform; it’s a strategic tool that can align high-level business goals with operational workflows. For the engineering sector, renowned for its complexity and precision requirements, KanBo offers a comprehensive solution to streamline processes, optimize costs, and enhance operational efficiency.

Bridging the Gap: Business Goals and Operational Workflows

Strategic alignment is about ensuring that every level of an organization works towards common business objectives. KanBo facilitates this alignment through its structured hierarchy and advanced functionalities:

- Hierarchy and Structure: With workspaces, spaces, and cards, the platform mirrors an organization's structure. It allows easy mapping of strategic goals to everyday tasks, ensuring everyone is on the same page.

- Goal-Oriented Spaces: Spaces can serve as dedicated hubs for specific projects or goals, containing all related tasks, documents, and communications.

- Card Management: Each card can represent tasks tied to broader objectives, enabling teams to focus on activities that contribute to the organization's success.

"KanBo’s hierarchy ensures that high-level goals translate into actionable tasks, fostering alignment across teams."

Cost Containment and Improved Efficiency

For engineering teams, cost containment is a constant challenge. KanBo addresses this through various means:

1. Resource Optimization:

- Workload View: Coming soon, this feature promises to prevent resource overuse by balancing workloads effectively.

- Time and Forecast Charts: These tools enable teams to predict project timelines and adjust resource allocation to prevent overspending.

2. Streamlined Communication:

- Mentions and Activity Streams: These features reduce miscommunication, ensuring that team members focus on mission-critical tasks without unnecessary interruptions.

3. Data-Driven Insights:

- Gantt and Forecast Charts: Providing real-time insights, these charts help managers make informed decisions, reducing the risk of costly overruns and delays.

"By leveraging KanBo’s data-driven features, engineering managers can ensure projects stay within budget and timelines, a critical factor in cost containment."

Enhancing Operational Efficiency

Efficiency gains in engineering are pivotal for maintaining competitive advantage. KanBo enhances operational efficiency in several ways:

- Comprehensive Visualization Tools:

- Mind Map: Facilitates brainstorming and planning, leading to more innovative and efficient solutions.

- Custom Views: Adapt spaces to suit specific workflow needs, ensuring transparency and quick adaptability.

- Integrated Document Management:

- Shared Document Sources: Allows seamless collaboration across teams and reduces time spent searching for or duplicating documents.

- Automatic Updates and Notifications:

- Ensure everyone is aware of task progress and changes, preventing bottlenecks and enhancing productivity.

Integration and Customization

KanBo’s integration capabilities and customization options make it a versatile platform for engineering teams. By customizing fields and templates specific to engineering needs, teams can create workflows that precisely align with their specific requirements, ensuring maximum efficiency and alignment with business goals.

"KanBo’s customization empowers engineering teams to fine-tune workflows and processes, directly linking operational activities with strategic objectives."

In conclusion, KanBo acts as the connective tissue between high-level strategic objectives and day-to-day engineering operations. The seamless integration of strategic goals with operational workflows ensures that engineering teams not only remain aligned but also operate with optimal efficiency and cost-effectiveness.

Optimized Work Coordination

Unlocking Efficiency with KanBo’s Workspaces, Spaces, and Cards

KanBo’s Workspaces, Spaces, and Cards are revolutionizing work coordination by transforming the way teams collaborate and manage projects. By providing a seamless structure, these tools eliminate inefficiencies and foster an agile environment for execution, especially within engineering teams.

Streamlined Project Organization: The Power of Workspaces

- Centralization of Efforts: Workspaces bring together all related Spaces, facilitating easier navigation and a clear overview of project progression.

- Controlled Access: Teams can manage who views their Workspaces, ensuring privacy and targeted collaboration.

- Simplified Coordination: Eliminate the chaos of scattered information and ensure everyone is aligned with project goals.

Customized Task Management: Dynamics of Spaces

- Workflow Visualization: Spaces allow tasks to be displayed in a visually intuitive manner, providing clarity on project timelines and deliverables.

- Enhanced Collaboration: By organizing tasks into specific areas of focus, team members can zero in on their responsibilities.

- Flexible Design: Adapt to any project's changing demands without missing a beat, supporting continuous process improvement.

Task Precision: Versatility of Cards

- Comprehensive Task Details: Cards encompass all necessary information, from notes to deadlines, streamlining task management.

- Interconnected Tasks: Utilize card relations (parent-child, next-previous) to break down complex projects and maintain clear task dependencies.

- Agility in Execution: Easily adjust task priorities and responsibilities as project needs evolve.

Real-Time Collaboration: Eliminating Inefficiencies

- Activity Streams: These offer a dynamic feed of activities, capturing every movement in real-time, ensuring transparency and traceability.

- Data-Driven Decisions: Access to up-to-date information empowers teams to make swift, informed choices.

- Enhanced Responsiveness: Immediate feedback loops and communication facilitate quick adjustments and innovations.

Agility and Execution in Engineering

Engineering teams must converge on precision, innovation, and speed, and KanBo’s suite of tools is tailored to meet these demands:

1. Rapid Adaptation: Quickly respond to engineering challenges with real-time updates and flexible task structures.

2. Collaborative Innovation: Encourage idea-sharing across teams and disciplines, fostering a culture of continuous improvement.

3. Data-Driven Engineering: Utilize comprehensive activity data to drive decisions and streamline processes.

In engineering, where every second counts and details matter, KanBo's Workspaces, Spaces, and Cards set the stage for excellence by enabling a fluid, adaptable, and responsive workflow. The result? Minimized inefficiencies and enhanced team agility, paving the way for successful project execution.

Resource Efficiency Enhancement

KanBo’s Resource Management: Optimizing Asset Allocation

Streamlined Resource Allocation and Management

KanBo’s Resource Management module transforms asset allocation into a seamless, reliable process. By reserving time-based and unit-based resources, it ensures that every asset is utilized to its fullest potential.

- Time-Based Resources: Employees can be reserved by total hours or daily intensity, providing flexibility in task duration and effort.

- Unit-Based Resources: Equipment and materials are allocated in quantities, optimizing project logistics.

- Task-Level Distribution: Resources can be allocated not only at project levels but also down to individual tasks, minimizing gaps in task fulfillment.

“Allocations are, in the simplest terms, reservations created for resource sharing.” - KanBo Documentation

Decisive Roles and Permissions

Efficiency stems from clarity. KanBo structures its resource management around well-defined roles, ensuring that every user knows their responsibilities and capabilities.

- Resource Admin: Manages foundational data such as work schedules and holidays.

- Human Resource Managers: Oversee personnel allocations, ensuring that human resources align with project demands.

- Non-Human Resource Managers: Handle equipment and material management.

- Finance Managers: Keep the financial implications of resource use in check.

This clear structure eliminates redundancy and enhances operational fidelity across your team’s activities.

Enhanced Views and Monitoring

Knowledge is power. KanBo’s module empowers managers with comprehensive views, allowing for precise allocations and timely adjustments.

- Resources View: Offers a calendar overview for easy tracking of allocated hours.

- Utilization View: Displays the ratio of task-specific work hours against overall project allocation.

- My Resources Section: Enables managers to swiftly handle incoming allocation requests on an intuitive timeline.

Filtering options and scale adjustments (daily, weekly, monthly) provide the flexibility needed to respond to dynamic project environments.

Strategic Resource Configuration

Proper configuration ensures resources are used optimally and precisely.

- Work Schedules and Locations: Define when and where resources are available.

- Skills and Job Roles: Assign competencies to ensure the right task matches the right resource.

- Leave Management: Customizable unavailability indicators keep project plans robust and adaptable.

Licensing’s Role in Optimization

Advanced management needs advanced tools. KanBo’s tiered licensing unlocks progressively sophisticated features.

- Strategic License: Allows comprehensive resource planning, making complex projects manageable.

- Efficiency at Scale: Only space owners with the right license can manage allocations, ensuring that resource planning stays in capable hands.

Key Procedures for Effective Management

KanBo simplifies even complex processes through clear procedures:

1. Create Space Allocations: Select a resource, define allocation dates, and define the type and details of allocation.

2. Enable Resource Management: Administrators can easily activate this module in any given space.

3. Manage Allocation Requests: Directly accept or decline resource requests to streamline operational workflows.

Conclusion

KanBo’s Resource Management module goes beyond simple allocation. It is a potent tool that minimizes redundancy and propels operational efficiency forward. By offering a structured, data-driven approach, it ensures that every asset not only fits within a project but also enhances it. With KanBo, teams don’t just manage resources—they optimize them.

Data-Driven Decision Support

Transforming Decision-Making with Data-Driven Insights at Engineer

The era of gut-feeling decisions is over, particularly in the engineering sphere where precision and strategy are crucial. Harnessing the power of data-driven insights transforms decision-making processes, allowing businesses to achieve superior results. Leveraging tools like KanBo's analytics and dashboards catalyzes this transformation by improving financial performance, operational efficiency, and strategic agility.

Enhancing Financial Performance

Key Features:

- Predictive Analytics: KanBo's Forecast Chart View provides a data-driven forecast to predict future work progress. This empowers businesses to allocate resources efficiently and anticipate financial needs or surpluses.

- Cost Monitoring: Link project expenditures directly with task progression and completion, reducing the risk of budget overruns.

Benefits:

- Accurate budget forecasting allows for proactive financial planning.

- Streamlined resource allocation minimizes unnecessary expenditures.

Boosting Operational Efficiency

Key Features:

- Comprehensive Activity Streams: Providing a real-time log of all user activities, this feature supports seamless monitoring and management of current tasks.

- Dynamic Card Management: With features like Card Blockers and Private Cards, teams can identify bottlenecks and prioritize tasks effectively.

Benefits:

- Improved task tracking reduces delays caused by overlooked responsibilities.

- Increased clarity on team activities leads to quicker resolutions of potential issues.

Driving Strategic Agility

Key Features:

- Mind Map and Gantt Chart Views: Provide a graphical representation of complex project interdependencies, aiding strategic planning and execution.

- Customizable Workspaces and Spaces: Tailor the platform to reflect the unique strategic priorities of your team or project.

Benefits:

- Enhanced visualization of project timelines and dependencies aids in strategic alignment.

- Flexible platform customization ensures that strategic shifts can be swiftly accommodated.

Leveraging KanBo's Analytics and Dashboards

KanBo integrates a variety of powerful tools to foster a data-centric environment:

1. Unified Platform: Sync all aspects of work management—from space views to user activity—making comprehensive data accessible across the board.

2. Interactive Dashboards: Facilitate data visualization, helping uncover insights that may not be obvious at first glance.

3. Role-Defined Access: Ensure data security with role-based access, so only those with permission can utilize sensitive financial and operational data for informed decision-making.

Quotes and Data

"Forecasting future work progress with accuracy is akin to charting the course of your ship with precision—essential for a successful journey," states an internal analytics expert, underscoring the value of KanBo's data-driven insights.

Embrace a future where decisions are made with confidence, strategies are executed with precision, and financial objectives are consistently achieved—all made possible with KanBo's robust analytics and dynamic decision-support systems.

Implementing KanBo software for Organizational transformation: A step-by-step guide

Navigating Transformation in Aviation: A KanBo Cookbook for Engineers

This cookbook serves as a guide for engineers in the aviation industry to use KanBo in navigating transformation challenges while balancing innovation and operational efficiency.

Introduction to KanBo Features for Engineers

Before delving into specific solutions, familiarize yourself with the following KanBo features, pivotal for solving engineering challenges in aviation:

- KanBo Hierarchy: Understand the structure of workspaces, spaces, and cards. Utilize this hierarchy to organize projects and tasks efficiently.

- Spaces and Cards: Learn to manage spaces as collections of cards, where each card represents individual tasks or items.

- User Management: Recognize how to handle user roles and permissions within KanBo to ensure secure collaboration.

- Activity Streams: Use activity streams to monitor project progress in real-time across spaces and cards.

- Space Views: Leverage different space views like Kanban, List, and Calendar for optimum task visualization and management.

- Document Management: Integrate external document libraries for seamless document handling.

Business Problem Analysis: Transformation in Aviation

Aviation engineers face the challenge of integrating new technologies while maintaining safety and efficiency. The business problem revolves around:

1. Legacy Systems Integration: Need to integrate new systems without disrupting existing structures.

2. Compliance and Safety Assurance: Ensuring alignment with strict regulatory standards during transformation.

3. Resource Allocation: Prioritize projects on limited budgets without causing bottlenecks.

4. Change Management: Drive stakeholder alignment with new digital strategies.

Step-by-Step Solution Using KanBo

Step 1: Organize with KanBo Hierarchy

- 1.1 Set Up Workspaces: Create separate workspaces for different legacy systems and new technology projects.

- 1.2 Create Spaces: Within each workspace, establish spaces for specific project phases such as Integration, Compliance, etc.

Step 2: Card Management for Task Allocation

- 2.1 Define Cards: Utilize cards in each space to represent tasks like systems integration, compliance checks, etc.

- 2.2 Set Card Relations: Use parent-child relations to break large tasks into manageable steps, creating dependencies where necessary.

Step 3: User Management and Compliance

- 3.1 Establish User Roles: Define roles within spaces. Ensure that engineers handling critical tasks possess necessary permissions.

- 3.2 Monitor Activity Streams: Track actions and progress to maintain compliance and safety standards.

Step 4: Communication and Collaboration

- 4.1 Use Notifications: Set up notifications for card and space updates to keep stakeholders informed.

- 4.2 Enable Mentions: Use the "@" feature to tag relevant stakeholders in discussions on critical tasks.

Step 5: Data and Resource Management

- 5.1 Document Integration: Link KanBo cards with external document libraries for centralized document management.

- 5.2 Use Forecast Charts: Employ data-driven predictions for project timelines and resource allocation.

Step 6: Training and Change Management

- 6.1 Mirror Cards in MySpace: Encourage usage of mirror cards to focus on essential tasks, facilitating engineer training.

- 6.2 Schedule Reminders: Set personal reminders to ensure timely completion of training phases and task milestones.

Cookbook Presentation

- Presentation Format: Present each solution step as a standalone task using KanBo features, structured in a sequential order.

- Comprehensive Descriptions: Each task or step should be described comprehensively, including the specific KanBo feature or principle being utilized.

- Use Headers and Sections: Split solutions into logical sections with headers for easier navigation.

Conclusion

Engineers play a vital role in aviation transformation. By employing KanBo’s structured digital framework, aviation organizations can seamlessly integrate innovation while maintaining compliance and efficiency. This cookbook offers a road map to leverage KanBo’s features for optimal engineering outcomes.

Glossary and terms

Introduction

KanBo is a comprehensive work management platform designed to streamline the organization and execution of projects through a structured hierarchy of workspaces, spaces, and cards. This glossary provides concise explanations of key terms and concepts associated with KanBo, offering users a foundational understanding of its functionalities.

Glossary of Terms

- KanBo Hierarchy: The organizational structure within KanBo, comprising workspaces, spaces, and cards, facilitating task management and project organization.

- Spaces: Dedicated locations within KanBo where collections of cards are managed and work is organized. Spaces feature various views, such as Kanban and Calendar, to accommodate different work styles.

- Cards: The basic units of work in KanBo, representing individual tasks or items within a space. Cards can be customized with details and assigned to users.

- MySpace: A personal area for users to manage selected cards from across KanBo, utilizing "mirror cards" to consolidate work.

- Space Views: Different visual formats for displaying cards within a space, including options like List, Table, and Mind Map.

- KanBo Users: Individuals with defined roles and permissions within the platform. User activities are tracked for accountability and collaboration.

- User Activity Stream: A log of actions performed by users within accessible spaces, providing a historical view of activities.

- Access Levels: Various permission tiers for users, ranging from full access as owners to limited interaction as space visitors.

- Deactivated Users: Users who no longer have access to KanBo but whose contributions remain visible to others.

- Mentions: A feature allowing users to tag others in comments using the "@" symbol to draw attention to specific discussions.

- Workspaces: Containers that house spaces, offering an overarching structure for organizing work in KanBo.

- Workspace Types: Variants of workspaces available in KanBo environments, influencing privacy and collaboration settings.

- Space Types: Defines the privacy level and participant selection for spaces, distinguished as Standard, Private, or Shared.

- Folders: Tools for organizing workspaces within KanBo, allowing for hierarchical structuring.

- Space Details: Information about a space, such as its name, description, and key attributes.

- Space Templates: Pre-configured spaces that can be replicated to maintain consistency across similar projects.

- Card Structure: The layout and organization of cards within a space, including their content and attachments.

- Card Grouping: Sorting cards by criteria like due dates to facilitate better task management.

- Mirror Cards: Special cards in MySpace that reflect cards from other locations, centralized for ease of management.

- Card Relations: Links between cards to denote parent-child relationships, aiding in project dependencies and task organization.

- Private Cards: Drafts created in MySpace before officially assigning them to a target space.

- Card Blockers: Tools for managing impediments to progress on cards, available globally or locally within spaces.

- Card Documents: Links to external files associated with cards, enabling seamless document management.

- Space Documents: Collections of files connected to a particular space, housed in a default library for easy access.

- Document Sources: External libraries linked to a space, allowing cross-space collaboration on shared documents.

- KanBo Search: A search utility for finding cards, comments, documents, and users across the platform.

- Filtering Cards: Criteria-based sorting of cards to display only relevant information.

- Activity Streams: Logs that capture user and space activities, crucial for tracking and accountability.

- Forecast Chart View: A visual tool for predicting project progress through data-driven forecasts.

- Time Chart View: An efficiency measurement tool, indicating how timely card tasks are executed.

- Gantt Chart View: A chronological bar graph displaying time-dependent tasks, useful for project planning.

- Mind Map View: A diagrammatic representation of card relationships, useful for organizing ideas and tasks.

- Permissions: Rules governing access to and interaction with KanBo features, defined by user roles.

- Customization: Options for tailoring KanBo to meet specific needs, including custom fields and templates.

- Integration: Connection between KanBo and external systems, like SharePoint, for document management.

This glossary aims to clarify the essential components of KanBo, helping users navigate and utilize the platform effectively for improved project management and collaboration.

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Additional Resources

Work Coordination Platform 

The KanBo Platform boosts efficiency and optimizes work management. Whether you need remote, onsite, or hybrid work capabilities, KanBo offers flexible installation options that give you control over your work environment.

Getting Started with KanBo

Explore KanBo Learn, your go-to destination for tutorials and educational guides, offering expert insights and step-by-step instructions to optimize.

DevOps Help

Explore Kanbo's DevOps guide to discover essential strategies for optimizing collaboration, automating processes, and improving team efficiency.

Work Coordination Platform 

The KanBo Platform boosts efficiency and optimizes work management. Whether you need remote, onsite, or hybrid work capabilities, KanBo offers flexible installation options that give you control over your work environment.

Getting Started with KanBo

Explore KanBo Learn, your go-to destination for tutorials and educational guides, offering expert insights and step-by-step instructions to optimize.

DevOps Help

Explore Kanbo's DevOps guide to discover essential strategies for optimizing collaboration, automating processes, and improving team efficiency.