Table of Contents
Work coordination platform
Designed for the automotive industry
As a leader in innovation, you understand the importance of staying ahead of the curve in the fast-moving automotive 4.0 world. KanBo provides you with the tools to do just that by facilitating smart factory operations, streamlining project management, fostering collaboration and solving complex problems.
Streamlining Document Version Control and Collaboration with KanBo
Best Practice
Implementing KanBo's document source and document template features for improved document iteration management, collaboration, and approval in the automotive industry.
This best practice was created to address the common challenges faced by the large automotive industry in managing, reviewing, and approving multiple iterations of work assets and documents. Mismanagement of document versions can lead to confusion, delays, and potential errors, significantly impacting project timelines and efficiency.
In the vast domain of the automotive industry, coherent and timely communication is indispensable. When dealing with substantial design documents, assembly instructions, project proposals, and countless other work assets, keeping track of the most recent document iterations becomes a crucial task.
Challenge
The constant question, "What is the most recent iteration of the document?" frequently emerges within team discussions. This ongoing query poses a massive challenge when trying to pinpoint the definitive final version. Inefficient version control leads to redundancy, wasted resources, and potential errors in output.
Solution
Implementation of the Card Documents feature
KanBo allows users to attach documents directly to task-specific cards. This guarantees that the most recent version is always attached to its respective task or project, removing the confusion of version inconsistency.
Use of Document Source feature
KanBo's document source feature is an asset when it comes to document version control. The document source maintains the link to the source document on the external platform it is stored on, ensuring everyone works on the same version.
Implementation of Document Template Feature
Pre-designed document templates allow for consistency, and with KanBo, these templates can be connected directly to cards, minimizing the risk of using outdated templates or missing out on essential updates.
Daily Routine
In routine practice, all team members involved in a task or project would attach, update, and review documents directly from the associated card. Templates can be conveniently updated on KanBo, and every task involving those templates would immediately have access to the latest version.
Use Case
In a scenario where a design team in an automotive company is working on a new vehicle model, the design documents can go through many iterations. With each update, the latest document could be attached directly to the task card, and every team member would have access to view or modify the design from the same source.
KanBo Tips
- Encourage team members to attach documents directly to task cards to ensure everyone is working with the latest version.
- Keep document templates updated in KanBo to ensure every task uses the most recent template.
- Regularly review and organize card documents to ensure they are current and relevant.
- Leverage document source feature to maintain the link to the original documents and work collaboratively.
Get started on creating a more efficient and streamlined product design process today with KanBo for Automotive.
Table of Contents
Work coordination platform
Designed for the automotive industry
As a leader in innovation, you understand the importance of staying ahead of the curve in the fast-moving automotive 4.0 world. KanBo provides you with the tools to do just that by facilitating smart factory operations, streamlining project management, fostering collaboration and solving complex problems.
Streamlining Document Version Control and Collaboration with KanBo
Best Practice
Implementing KanBo's document source and document template features for improved document iteration management, collaboration, and approval in the automotive industry.
This best practice was created to address the common challenges faced by the large automotive industry in managing, reviewing, and approving multiple iterations of work assets and documents. Mismanagement of document versions can lead to confusion, delays, and potential errors, significantly impacting project timelines and efficiency.
In the vast domain of the automotive industry, coherent and timely communication is indispensable. When dealing with substantial design documents, assembly instructions, project proposals, and countless other work assets, keeping track of the most recent document iterations becomes a crucial task.
Challenge
The constant question, "What is the most recent iteration of the document?" frequently emerges within team discussions. This ongoing query poses a massive challenge when trying to pinpoint the definitive final version. Inefficient version control leads to redundancy, wasted resources, and potential errors in output.
Solution
Implementation of the Card Documents feature
KanBo allows users to attach documents directly to task-specific cards. This guarantees that the most recent version is always attached to its respective task or project, removing the confusion of version inconsistency.
Use of Document Source feature
KanBo's document source feature is an asset when it comes to document version control. The document source maintains the link to the source document on the external platform it is stored on, ensuring everyone works on the same version.
Implementation of Document Template Feature
Pre-designed document templates allow for consistency, and with KanBo, these templates can be connected directly to cards, minimizing the risk of using outdated templates or missing out on essential updates.
Daily Routine
In routine practice, all team members involved in a task or project would attach, update, and review documents directly from the associated card. Templates can be conveniently updated on KanBo, and every task involving those templates would immediately have access to the latest version.
Use Case
In a scenario where a design team in an automotive company is working on a new vehicle model, the design documents can go through many iterations. With each update, the latest document could be attached directly to the task card, and every team member would have access to view or modify the design from the same source.
KanBo Tips
- Encourage team members to attach documents directly to task cards to ensure everyone is working with the latest version.
- Keep document templates updated in KanBo to ensure every task uses the most recent template.
- Regularly review and organize card documents to ensure they are current and relevant.
- Leverage document source feature to maintain the link to the original documents and work collaboratively.
Get started on creating a more efficient and streamlined product design process today with KanBo for Automotive.