KanBo vs. Microsoft Planner

Work smarter with the #1 Microsoft Planner alternative. Let’s get one thing straight, Microsoft Planner is part of almost any subscription plan on Office 365. This tool is a good starting point for users who make the transition from the paper based and Excel driven world to task-centric working.

The most critical limits of Microsoft Planner appear quickly:

  • ZERO search (missing search for card names or contents) 
  • ZERO ways to @mention other users in card discussions 
  • ZERO activity feed (anyone can delete or change anything without any trace) 
  • ZERO task dependencies 
  • Very LIMITED notification settings via email only 

KanBo offers your team better ways to organize work and more features that can be customized to tackle any project. 

  • 10+ customizable view types 
  • Tree like navigation hierarchy for projects 
  • Flexible collaboration tools 
  • Effort allocation and time tracking 
  • Support for Private Microsoft Teams Channels 
  • Significantly better scalability for larger organizations 
  • Natural fit for more complex projects 

Join 500,000+ Highly Productive Users

Get everything MS Planner has and more

KanBo’s customizable features, flexible hierarchy and deep integration into Microsoft Teams and Microsoft SharePoint make it the perfect work coordination solution for any need for enterprise businesses. Just compare to understand how far KanBo and Microsoft Planner actually are apart:

KanBo

MS Planner


Views


Powerful tools for managing work and getting deeper insights in any aspect of work.

Kanban
Kanban with lanes
List
Calendar
Map
Activity
Gantt
Mindmap
Table
Timeline
Workload
Page with embed
Chat
Form
Documents

General Work Management


Set of features to organize work your way and boost team collaboration and improve productivity.

Task management
Unlimited hierarchy
Real-time Communication
Email to KanBo
Full email client
Card Sharing
2 Level Trashcan
Flexible status workflows
Advanced Search
File content search
Blockades
Smart Notifications
Assigned Comments
Checklists
Task Relations across Boards
Unsrestricted number of tasks
Private tasks
Attaching files to tasks

Project Management


Set of functionalities to drive project management in one place, visualize priorities, boost collaboration, and maintain control of your projects.

Previous-Next Tasks
Subtasks
Dependency management
Risk and Issue management
Scheduling assistant
Time Budget
Fee Budget
Expense Budget
Budgeting with Phases
Project Dashboards
Effort allocation
Baselines
Time Tracking
Roadmaps
Sprints

Resource Management


Robust enterprise resource management tools for improved work efficiency and capacity planning to get the most out of your resources.

Resource Pool
Resource Requests
Centralized Resource Management
Decentralized Resource Management
Org structure import
Non-Human Resource support
Time Tracking Approvals
Absence Management
Cost structure management
Locations
Official Holidays
Custom Work Schedules
Skill Management
Team Planning
Soft Allocations
Job Roles
Capacity Reports incl. Heat Map
Actuals - Time Worked Analysis
Scenarios
Workspace Level Allocations
Space Level Allocations
Utilization Management
Performance Dashboard

Workflow Automation & Customization


Strong automation features to automate everyday workflows along with the flexibility to template every aspect of your work to mirror the unique processes of your team, department, or company.

Workspace Templates
Board Templates
Sequences
Card Templates
Rule based status workflows
Human powered workflows
Dynamic Request Forms
Custom Fields
Dynamic Recurring Tasks
Multiple Assignees
Bulk Actions
Conditional Automations
Document Templates
File Folder Structure Templates

Reporting


Sophisticated features to report, analyze, and optimize the strategic direction based on data and visibility into the amount of work delivered.

Goals, KPI & OKR
Cards real time presence
Milestones
MyBoard
Analytics
Dash-Cards
Space-Cards
Board flow health
Native PowerBI integration
Forecast Chart
Advanced Time Chart
Monte Carlo Simulation Chart
Business intelligence API

Microsoft Office 365 integration


The unique architecture of KanBo allows to leverage the Microsoft Cloud ecosystem like no other on the market.

Support Private & Shared MS Teams Channels
All types of Office 365 Group support
Office 365 Group restore support
Azure Active Directory (incl. details sync)
Microsoft SharePoint (incl. online)
KanBo Microsoft Outlook AddIn
KanBo Power Platform Apps
KanBo Power Automate Connector
KanBo PowerShell Cmdlets
Microsoft 365 retention policies support
Documents stored in Microsoft Teams

Last but not least, here are some interesting Microsoft Planner infrastructural limitations you should consider when you plan big: 

  • Max active tasks in a plan: 2400 -> KanBo has NO LIMITS
  • Max favorite plans for a user: 30 -> KanBo has NO LIMITS
  • Max assignees in a task: 20 -> KanBo has NO LIMITS
  • Max checklist items in a task: 20 -> KanBo has NO LIMITS
  • Max tasks assigned to a user: 3000 -> KanBo has NO LIMITS

More information about other limits can be found here

Import all your stuff, instantly

Import all your stuff from Microsoft Planner incl. Users, Labels, Documents, Dates, etc. instantly with one click. The KanBo Board is attached to your Team in MS Teams and to the same channel as your Plan in MS Planner is. It is like changing from a train to a plane – your luggage is already on “KanBo-Board”. 

  • Automatic
  • Takes 2 minutes
  • 100% free

Work wherever and whenever you need

Work and manage like a pro with tools that were built to intelligently support your progress. 

Subwork

Subwork gives employees the ability to create and track to-do lists. This allows them to prioritize tasks and keep track of their progress.

Mind Map

Mind Map allows employees to visualize the structure of their work. It provides a birds-eye view of the project which helps employees to understand the overall structure of the project and plan their tasks accordingly.

Kanban

Kanban allows employees to keep track of their tasks and progress in a visual way. It provides a visual representation of the progress of the project, allowing employees to quickly and easily see where they are in the project.

Gantt Chart

Gantt Chart allows employees to visualize the timeline of the project. It provides a visual representation of the timeline so that employees can easily see when tasks are due and when the project is expected to be completed.

Try the #1 MS Planner alternative for free today

You can see KanBo in action by accessing our Sandbox demonstration environment.

KanBo vs. Microsoft Planner

Work smarter with the #1 Microsoft Planner alternative. Let’s get one thing straight, Microsoft Planner is part of almost any subscription plan on Office 365. This tool is a good starting point for users who make the transition from the paper based and Excel driven world to task-centric working.

The most critical limits of Microsoft Planner appear quickly:

  • ZERO search (missing search for card names or contents) 
  • ZERO ways to @mention other users in card discussions 
  • ZERO activity feed (anyone can delete or change anything without any trace) 
  • ZERO task dependencies 
  • Very LIMITED notification settings via email only 

KanBo offers your team better ways to organize work and more features that can be customized to tackle any project. 

  • 10+ customizable view types 
  • Tree like navigation hierarchy for projects 
  • Flexible collaboration tools 
  • Effort allocation and time tracking 
  • Support for Private Microsoft Teams Channels 
  • Significantly better scalability for larger organizations 
  • Natural fit for more complex projects 

Join 500,000+ Highly Productive Users

Get everything MS Planner has and more

KanBo’s customizable features, flexible hierarchy and deep integration into Microsoft Teams and Microsoft SharePoint make it the perfect work coordination solution for any need for enterprise businesses. Just compare to understand how far KanBo and Microsoft Planner actually are apart:

KanBo

MS Planner


Views


Powerful tools for managing work and getting deeper insights in any aspect of work.

Kanban
Kanban with lanes
List
Calendar
Map
Activity
Gantt
Mindmap
Table
Timeline
Workload
Page with embed
Chat
Form
Documents

General Work Management


Set of features to organize work your way and boost team collaboration and improve productivity.

Task management
Unlimited hierarchy
Real-time Communication
Email to KanBo
Full email client
Card Sharing
2 Level Trashcan
Flexible status workflows
Advanced Search
File content search
Blockades
Smart Notifications
Assigned Comments
Checklists
Task Relations across Boards
Unsrestricted number of tasks
Private tasks
Attaching files to tasks

Project Management


Set of functionalities to drive project management in one place, visualize priorities, boost collaboration, and maintain control of your projects.

Previous-Next Tasks
Subtasks
Dependency management
Risk and Issue management
Scheduling assistant
Time Budget
Fee Budget
Expense Budget
Budgeting with Phases
Project Dashboards
Effort allocation
Baselines
Time Tracking
Roadmaps
Sprints

Resource Management


Robust enterprise resource management tools for improved work efficiency and capacity planning to get the most out of your resources.

Resource Pool
Resource Requests
Centralized Resource Management
Decentralized Resource Management
Org structure import
Non-Human Resource support
Time Tracking Approvals
Absence Management
Cost structure management
Locations
Official Holidays
Custom Work Schedules
Skill Management
Team Planning
Soft Allocations
Job Roles
Capacity Reports incl. Heat Map
Actuals - Time Worked Analysis
Scenarios
Workspace Level Allocations
Space Level Allocations
Utilization Management
Performance Dashboard

Workflow Automation & Customization


Strong automation features to automate everyday workflows along with the flexibility to template every aspect of your work to mirror the unique processes of your team, department, or company.

Workspace Templates
Board Templates
Sequences
Card Templates
Rule based status workflows
Human powered workflows
Dynamic Request Forms
Custom Fields
Dynamic Recurring Tasks
Multiple Assignees
Bulk Actions
Conditional Automations
Document Templates
File Folder Structure Templates

Reporting


Sophisticated features to report, analyze, and optimize the strategic direction based on data and visibility into the amount of work delivered.

Goals, KPI & OKR
Cards real time presence
Milestones
MyBoard
Analytics
Dash-Cards
Space-Cards
Board flow health
Native PowerBI integration
Forecast Chart
Advanced Time Chart
Monte Carlo Simulation Chart
Business intelligence API

Microsoft Office 365 integration


The unique architecture of KanBo allows to leverage the Microsoft Cloud ecosystem like no other on the market.

Support Private & Shared MS Teams Channels
All types of Office 365 Group support
Office 365 Group restore support
Azure Active Directory (incl. details sync)
Microsoft SharePoint (incl. online)
KanBo Microsoft Outlook AddIn
KanBo Power Platform Apps
KanBo Power Automate Connector
KanBo PowerShell Cmdlets
Microsoft 365 retention policies support
Documents stored in Microsoft Teams

Last but not least, here are some interesting Microsoft Planner infrastructural limitations you should consider when you plan big: 

  • Max active tasks in a plan: 2400 -> KanBo has NO LIMITS
  • Max favorite plans for a user: 30 -> KanBo has NO LIMITS
  • Max assignees in a task: 20 -> KanBo has NO LIMITS
  • Max checklist items in a task: 20 -> KanBo has NO LIMITS
  • Max tasks assigned to a user: 3000 -> KanBo has NO LIMITS

More information about other limits can be found here

Import all your stuff, instantly

Import all your stuff from Microsoft Planner incl. Users, Labels, Documents, Dates, etc. instantly with one click. The KanBo Board is attached to your Team in MS Teams and to the same channel as your Plan in MS Planner is. It is like changing from a train to a plane – your luggage is already on “KanBo-Board”. 

  • Automatic
  • Takes 2 minutes
  • 100% free

Work wherever and whenever you need

Work and manage like a pro with tools that were built to intelligently support your progress. 

Subwork

Subwork gives employees the ability to create and track to-do lists. This allows them to prioritize tasks and keep track of their progress.

Mind Map

Mind Map allows employees to visualize the structure of their work. It provides a birds-eye view of the project which helps employees to understand the overall structure of the project and plan their tasks accordingly.

Kanban

Kanban allows employees to keep track of their tasks and progress in a visual way. It provides a visual representation of the progress of the project, allowing employees to quickly and easily see where they are in the project.

Gantt Chart

Gantt Chart allows employees to visualize the timeline of the project. It provides a visual representation of the timeline so that employees can easily see when tasks are due and when the project is expected to be completed.

Try the #1 MS Planner alternative for free today

You can see KanBo in action by accessing our Sandbox demonstration environment.

KanBo vs. Microsoft Planner

Work smarter with the #1 Microsoft Planner alternative. Let’s get one thing straight, Microsoft Planner is part of almost any subscription plan on Office 365. This tool is a good starting point for users who make the transition from the paper based and Excel driven world to task-centric working.

The most critical limits of Microsoft Planner appear quickly:

  • ZERO search (missing search for card names or contents) 
  • ZERO ways to @mention other users in card discussions 
  • ZERO activity feed (anyone can delete or change anything without any trace) 
  • ZERO task dependencies 
  • Very LIMITED notification settings via email only 

KanBo offers your team better ways to organize work and more features that can be customized to tackle any project. 

  • 10+ customizable view types 
  • Tree like navigation hierarchy for projects 
  • Flexible collaboration tools 
  • Effort allocation and time tracking 
  • Support for Private Microsoft Teams Channels 
  • Significantly better scalability for larger organizations 
  • Natural fit for more complex projects 

Join 500,000+ Highly Productive Users

Get everything MS Planner has and more

KanBo’s customizable features, flexible hierarchy and deep integration into Microsoft Teams and Microsoft SharePoint make it the perfect work coordination solution for any need for enterprise businesses. Just compare to understand how far KanBo and Microsoft Planner actually are apart:

KanBo

MS Planner


Views


Powerful tools for managing work and getting deeper insights in any aspect of work.

Kanban
Kanban with lanes
List
Calendar
Map
Activity
Gantt
Mindmap
Table
Timeline
Workload
Page with embed
Chat
Form
Documents

General Work Management


Set of features to organize work your way and boost team collaboration and improve productivity.

Task management
Unlimited hierarchy
Real-time Communication
Email to KanBo
Full email client
Card Sharing
2 Level Trashcan
Flexible status workflows
Advanced Search
File content search
Blockades
Smart Notifications
Assigned Comments
Checklists
Task Relations across Boards
Unsrestricted number of tasks
Private tasks
Attaching files to tasks

Project Management


Set of functionalities to drive project management in one place, visualize priorities, boost collaboration, and maintain control of your projects.

Previous-Next Tasks
Subtasks
Dependency management
Risk and Issue management
Scheduling assistant
Time Budget
Fee Budget
Expense Budget
Budgeting with Phases
Project Dashboards
Effort allocation
Baselines
Time Tracking
Roadmaps
Sprints

Resource Management


Robust enterprise resource management tools for improved work efficiency and capacity planning to get the most out of your resources.

Resource Pool
Resource Requests
Centralized Resource Management
Decentralized Resource Management
Org structure import
Non-Human Resource support
Time Tracking Approvals
Absence Management
Cost structure management
Locations
Official Holidays
Custom Work Schedules
Skill Management
Team Planning
Soft Allocations
Job Roles
Capacity Reports incl. Heat Map
Actuals - Time Worked Analysis
Scenarios
Workspace Level Allocations
Space Level Allocations
Utilization Management
Performance Dashboard

Workflow Automation & Customization


Strong automation features to automate everyday workflows along with the flexibility to template every aspect of your work to mirror the unique processes of your team, department, or company.

Workspace Templates
Board Templates
Sequences
Card Templates
Rule based status workflows
Human powered workflows
Dynamic Request Forms
Custom Fields
Dynamic Recurring Tasks
Multiple Assignees
Bulk Actions
Conditional Automations
Document Templates
File Folder Structure Templates

Reporting


Sophisticated features to report, analyze, and optimize the strategic direction based on data and visibility into the amount of work delivered.

Goals, KPI & OKR
Cards real time presence
Milestones
MyBoard
Analytics
Dash-Cards
Space-Cards
Board flow health
Native PowerBI integration
Forecast Chart
Advanced Time Chart
Monte Carlo Simulation Chart
Business intelligence API

Microsoft Office 365 integration


The unique architecture of KanBo allows to leverage the Microsoft Cloud ecosystem like no other on the market.

Support Private & Shared MS Teams Channels
All types of Office 365 Group support
Office 365 Group restore support
Azure Active Directory (incl. details sync)
Microsoft SharePoint (incl. online)
KanBo Microsoft Outlook AddIn
KanBo Power Platform Apps
KanBo Power Automate Connector
KanBo PowerShell Cmdlets
Microsoft 365 retention policies support
Documents stored in Microsoft Teams

Last but not least, here are some interesting Microsoft Planner infrastructural limitations you should consider when you plan big: 

  • Max active tasks in a plan: 2400 -> KanBo has NO LIMITS
  • Max favorite plans for a user: 30 -> KanBo has NO LIMITS
  • Max assignees in a task: 20 -> KanBo has NO LIMITS
  • Max checklist items in a task: 20 -> KanBo has NO LIMITS
  • Max tasks assigned to a user: 3000 -> KanBo has NO LIMITS

More information about other limits can be found here

Import all your stuff, instantly

Import all your stuff from Microsoft Planner incl. Users, Labels, Documents, Dates, etc. instantly with one click. The KanBo Board is attached to your Team in MS Teams and to the same channel as your Plan in MS Planner is. It is like changing from a train to a plane – your luggage is already on “KanBo-Board”. 

  • Automatic
  • Takes 2 minutes
  • 100% free

Work wherever and whenever you need

Work and manage like a pro with tools that were built to intelligently support your progress. 

Subwork

Subwork gives employees the ability to create and track to-do lists. This allows them to prioritize tasks and keep track of their progress.

Mind Map

Mind Map allows employees to visualize the structure of their work. It provides a birds-eye view of the project which helps employees to understand the overall structure of the project and plan their tasks accordingly.

Kanban

Kanban allows employees to keep track of their tasks and progress in a visual way. It provides a visual representation of the progress of the project, allowing employees to quickly and easily see where they are in the project.

Gantt Chart

Gantt Chart allows employees to visualize the timeline of the project. It provides a visual representation of the timeline so that employees can easily see when tasks are due and when the project is expected to be completed.

Try the #1 MS Planner alternative for free today

You can see KanBo in action by accessing our Sandbox demonstration environment.

KanBo vs. Microsoft Planner

Work smarter with the #1 Microsoft Planner alternative. Let’s get one thing straight, Microsoft Planner is part of almost any subscription plan on Office 365. This tool is a good starting point for users who make the transition from the paper based and Excel driven world to task-centric working.

The most critical limits of Microsoft Planner appear quickly:

  • ZERO search (missing search for card names or contents) 
  • ZERO ways to @mention other users in card discussions 
  • ZERO activity feed (anyone can delete or change anything without any trace) 
  • ZERO task dependencies 
  • Very LIMITED notification settings via email only 

KanBo offers your team better ways to organize work and more features that can be customized to tackle any project. 

  • 10+ customizable view types 
  • Tree like navigation hierarchy for projects 
  • Flexible collaboration tools 
  • Effort allocation and time tracking 
  • Support for Private Microsoft Teams Channels 
  • Significantly better scalability for larger organizations 
  • Natural fit for more complex projects 

Join 500,000+ Highly Productive Users

Get everything MS Planner has and more

KanBo’s customizable features, flexible hierarchy and deep integration into Microsoft Teams and Microsoft SharePoint make it the perfect work coordination solution for any need for enterprise businesses. Just compare to understand how far KanBo and Microsoft Planner actually are apart:

KanBo

MS Planner


Views


Powerful tools for managing work and getting deeper insights in any aspect of work.

Kanban
Kanban with lanes
List
Calendar
Map
Activity
Gantt
Mindmap
Table
Timeline
Workload
Page with embed
Chat
Form
Documents

General Work Management


Set of features to organize work your way and boost team collaboration and improve productivity.

Task management
Unlimited hierarchy
Real-time Communication
Email to KanBo
Full email client
Card Sharing
2 Level Trashcan
Flexible status workflows
Advanced Search
File content search
Blockades
Smart Notifications
Assigned Comments
Checklists
Task Relations across Boards
Unsrestricted number of tasks
Private tasks
Attaching files to tasks

Project Management


Set of functionalities to drive project management in one place, visualize priorities, boost collaboration, and maintain control of your projects.

Previous-Next Tasks
Subtasks
Dependency management
Risk and Issue management
Scheduling assistant
Time Budget
Fee Budget
Expense Budget
Budgeting with Phases
Project Dashboards
Effort allocation
Baselines
Time Tracking
Roadmaps
Sprints

Resource Management


Robust enterprise resource management tools for improved work efficiency and capacity planning to get the most out of your resources.

Resource Pool
Resource Requests
Centralized Resource Management
Decentralized Resource Management
Org structure import
Non-Human Resource support
Time Tracking Approvals
Absence Management
Cost structure management
Locations
Official Holidays
Custom Work Schedules
Skill Management
Team Planning
Soft Allocations
Job Roles
Capacity Reports incl. Heat Map
Actuals - Time Worked Analysis
Scenarios
Workspace Level Allocations
Space Level Allocations
Utilization Management
Performance Dashboard

Workflow Automation & Customization


Strong automation features to automate everyday workflows along with the flexibility to template every aspect of your work to mirror the unique processes of your team, department, or company.

Workspace Templates
Board Templates
Sequences
Card Templates
Rule based status workflows
Human powered workflows
Dynamic Request Forms
Custom Fields
Dynamic Recurring Tasks
Multiple Assignees
Bulk Actions
Conditional Automations
Document Templates
File Folder Structure Templates

Reporting


Sophisticated features to report, analyze, and optimize the strategic direction based on data and visibility into the amount of work delivered.

Goals, KPI & OKR
Cards real time presence
Milestones
MyBoard
Analytics
Dash-Cards
Space-Cards
Board flow health
Native PowerBI integration
Forecast Chart
Advanced Time Chart
Monte Carlo Simulation Chart
Business intelligence API

Microsoft Office 365 integration


The unique architecture of KanBo allows to leverage the Microsoft Cloud ecosystem like no other on the market.

Support Private & Shared MS Teams Channels
All types of Office 365 Group support
Office 365 Group restore support
Azure Active Directory (incl. details sync)
Microsoft SharePoint (incl. online)
KanBo Microsoft Outlook AddIn
KanBo Power Platform Apps
KanBo Power Automate Connector
KanBo PowerShell Cmdlets
Microsoft 365 retention policies support
Documents stored in Microsoft Teams

Last but not least, here are some interesting Microsoft Planner infrastructural limitations you should consider when you plan big: 

  • Max active tasks in a plan: 2400 -> KanBo has NO LIMITS
  • Max favorite plans for a user: 30 -> KanBo has NO LIMITS
  • Max assignees in a task: 20 -> KanBo has NO LIMITS
  • Max checklist items in a task: 20 -> KanBo has NO LIMITS
  • Max tasks assigned to a user: 3000 -> KanBo has NO LIMITS

More information about other limits can be found here

Import all your stuff, instantly

Import all your stuff from Microsoft Planner incl. Users, Labels, Documents, Dates, etc. instantly with one click. The KanBo Board is attached to your Team in MS Teams and to the same channel as your Plan in MS Planner is. It is like changing from a train to a plane – your luggage is already on “KanBo-Board”. 

  • Automatic
  • Takes 2 minutes
  • 100% free

Work wherever and whenever you need

Work and manage like a pro with tools that were built to intelligently support your progress. 

Subwork

Subwork gives employees the ability to create and track to-do lists. This allows them to prioritize tasks and keep track of their progress.

Mind Map

Mind Map allows employees to visualize the structure of their work. It provides a birds-eye view of the project which helps employees to understand the overall structure of the project and plan their tasks accordingly.

Kanban

Kanban allows employees to keep track of their tasks and progress in a visual way. It provides a visual representation of the progress of the project, allowing employees to quickly and easily see where they are in the project.

Gantt Chart

Gantt Chart allows employees to visualize the timeline of the project. It provides a visual representation of the timeline so that employees can easily see when tasks are due and when the project is expected to be completed.

Try the #1 MS Planner alternative for free today

You can see KanBo in action by accessing our Sandbox demonstration environment.