KanBo’s visitor management system template for enterprise allows organizations to keep track of visitors in real-time.

KanBo’s visitor management system template for enterprise is made to streamline and automate the work of the reception desk. The simple, enterprise-wide, and intuitive solution allows for pre-registration and real-time registration of visiting guests. Allow adding multiple categories and types of visitors.

Automatically send real-time notifications to ensure that nothing escapes attention. The template boosts security by storing important historical information about the visitors, their purpose and the visit status. KanBo’s built-in statistics, reports. With unique features as a Timeline and Gantt chart features help inefficient planning of meetings and visits.

Download Template

You will need KanBo to use this template.

Just download it and use the Add Template from file feature in KanBo. Then add a new board based on the recently uploaded template.

You can also see this template in action by accessing our Sandbox demonstration environment now.

View of KanBo Visitor Management System Template

KanBo template Board - Visitor management system

Key usage points:  

  • Easily Pre-registration and Registration
  • Information through notifications
  • Simply Integration with user calendars (Exchange)
  • Event planning for visitors, with dates and reminder
  • Who and where is? Enterprise Real Time viewer of Visitors
  • Secure Collection of important data – who and when visit
  • New feature – Gantt chart to plan visits and meetings
  • Visitors’ categories

How to work with KanBo Visitor Management System Template for Enterprise?

1. Add Visitor Management System. You can add it from KanBo template gallery or start work from scratch using KanBo Board

2. Add Visitor’s categories. KanBo Template includes 2 types of visitor categories – Business and Personal/Private. You can add as many as you need

3. Add users – employee to System. Create a user group and add employee form organization

4. Create a card with business guests and visitors. Manage visits using KanBo Cards. Add important information about the visitor – Name, Surname, planning visit date and additional information

5. Add status to the Visitor card. You can create and add as many statuses as you need. It’s a simple and intuitive way to inform about, the status of Visitor

6. Add employees to this card. All information about visitors is automatically send via notification to the responsible person. All changes, reminders, comments are in real-time accessibly

7. Add digital agreements*. Any requirement for visitors to review and sign your non-disclosure agreement or health and safety register is easily handled, assisting as a tool in your regulatory compliance system. *Integration with 3rd party solution.

FAQ

1. Can I customize KanBo visitor management system template for enterprise?

Yes, you can customize this template to your organization’s needs. You can add more categories, statuses, or Vistors rules. This template includes all KanBo Board Features.

2. What is the price of KanBo visitor management system template for enterprise?

KanBo visitor management system for enterprise is a free template. When an organization have a regular KanBo license then can use this template for free. You can check the cost of KanBo here.

3. Where is the data about visitors stored?

KanBo assists a large variety of companies with diverse security strategies, providing them solutions within their security comfort zone. All data are stored always on client servers.

3 most powerful features in Visitor Management System

KanBo Timeline

May it be upcoming deadlines and events or past dates, you can keep track of all work-related dates with KanBo’s powerful Timeline feature. The Timeline borrows dates from KanBo cards and maps them as dots on an interactive line that represents time

Notifications in real time

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A newsfeed for your work context dedicated to effective communication & traceability

KanBo’s efficient, real-time card activity stream only takes mere seconds to answer confounding questions such as:

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If you really want to discover this template, choose from the options below:

A.

Just download it and use the Add Template from file feature in KanBo. Then add a new board based on the recently uploaded template.

B.

You can also see this template in action by accessing our Sandbox demonstration environment now.